Acquisition of a new document from Germany

Schmidt and Schmidt offers services for the acquisition of civil law documents as well as for the acquisition of replacement documents for lost or damaged documents in Germany with their further legalization and translation.

If the personal documents are lost or damaged or if you need up-to-date copies of documents, duplicate documents must be obtained. Most often when you are not in the Germany, you have difficulty with this procedure. Our service allows you to remotely reclaim documents in Germany. We can also deliver the document to any place in the world by courier.

Validity of the documents

Civil status documents issued in Germany are generally not valid for more than 3 or 6 months. Then you have to obtain new documents with current data. In some states, documents are perpetual, so this must be stated at the place where the documents were issued. In addition, the time requirements can be set by the receiving party.

When do you need to get documents from Germany?

A duplicate certificate of birth, marriage certificate, change of name certificate, divorce certificate, criminal record or death certificates may be required to register a marriage abroad, register a newly born child, obtain citizenship, receive an inheritance, data for confirmation of a pension, open bank accounts, take up employment and clarify other bureaucratic issues.

The following documents can be obtained:

  • Certificate of birth
  • Marriage certificate
  • Change of name certificate
  • Divorce certificate
  • Death certificate
  • Criminal record
  • Educational documents
  • Other documents

We need the following documents for acquisition

Since civil documents are personal documents that contain personal data, they can only be obtained by their owners or persons authorized by them. In order to request documents, we first need a signed power of attorney from the owner of the document.

We also need:

  • Copy of ID
  • Information about change of name
  • Information about the place of registration of civil registration

The holder of the document can order a new certificate independently online via the official website or by email with the delivery to our office in Germany since in most cases documents can only be sent within Europe.

Responsible authorities:

Criminal records are issued by the Federal Office of Justice in Bonn. This document can only be requested by the owner himself, by applying online on the website. This document can be ordered with delivery to the address of our office in Germany. Then we can send it to Bonn for additional certification and then to the Federal Administration Office in Cologne for the apostille.

Depending on the regulations applicable in a particular federal state, documents on civil status can be requested from the registry office or a similar institution.

Educational documents must be applied for at the relevant educational institution. Educational documents can be issued in the form of a certified copy.

Apostille from Germany

Germany acceded to the The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents on 15 December 1966.

Therefore, the documents issued in Germany are subject to a simplified apostilling procedure, thus the documents gain full legal value in Convention member states after notarized translation.

Apostilling usually takes about two weeks.

In addition, you can order notarised translation from the German language.

Time of the procedure

It usually takes about two weeks to get documents. In some cases, the time may vary depending on the time it takes for local authorities to process the documents.

It takes approximately two weeks to obtain certified copies of educational documents.

This period does not include the time required to legalize documents and translate them.

Translation of documents from Germany

Copies and duplicates of civil status documents can be translated into other languages by a sworn translator in Germany. With their further legalization, Schmidt & Schmidt offers translation services for civil documents. The cost is calculated based on the scope of a specific document.

Your benefits:

  • No registration or subscription
  • Fast and reliable processing
  • Payment by invoice

Schmidt & Schmidt guarantees the highest quality and reliability. We render all of our services in strict compliance with the applicable data protection laws. Our specialists are well-equipped and thoroughly acquainted with their tasks.

Working with us is easy and convenient!

Courier services are charged and invoiced separately according to the courier service’s rates.

You can pay for our services by PayPal, bank transfer or card.

Service Price incl. German VAT 19% Price excl. VAT
Price for an acquisition of new document from Germany without international shipping from 178,50 € from 150,00 €

Do you have any questions about the offer? Contact us and arrange a free of charge consultation!

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