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Apostille and consular Legalization of foreign documents

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Apostille and consular Legalization of foreign documents
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  3. Apostille and consular Legalization of foreign documents

Public documents should be duly legalized for their international use. In most cases, the legalization takes the form of the Hague apostille, as the Hague Convention of 1961 provides. The states that are parties to the Convention mutually recognize the legal validity of the apostille so that the requirement of consular legalisation for foreign public documents no longer applies.

The apostille is a stamp in the shape of a square. It should be filled in in the official languages of the issuing authority. The heading "Apostille (Convention de la Haye du 5 octobre 1961)" written in French is a mandatory requirement for an apostille's validity. The Hague apostille confirms the authenticity of the signature, the position in which the signer has acted, and the authenticity of the seal or stamp with which the document is attested. Each apostille is registered and contains the issue date and unique number. The apostille is issued by the competent authorities for a document. More information about the country-specific requirements for the apostillation procedure can be found in our country information sections.

Currently, the number of states that are parties to the Hague Convention abolishing the Requirement of Legalisation for Foreign Public Documents of 5 October 1961 is 118. Many countries of the former Soviet Union have ratified the Convention.

For some countries that have acceded to the Convention, special rules apply. For example, Germany has objected to the accession of Azerbaijan, Burundi, Dominican Republic, India, Kyrgyzstan, Kosovo, Liberia, Morocco, Moldova, Mongolia, Paraguay, Tajikistan and Uzbekistan. This means that the agreement on Hague apostille between Germany and these countries does not apply. Therefore the documents must undergo consular legalisation to be validated for their use in Germany.

Schmidt & Schmidt offers apostille certificates from all 118 states that have acceded to the Hague Convention.

In the following country pages you will find detailed information about the specifics of the procedure as well as the authorities responsible for issuing an apostille or the consular legalization for your documents in each particular country.

Apostille and consular legalization from from Russia and the Eurasian Economic Union

Apostille and consular legalization from from Russia and the Eurasian Economic Union

The Eurasian Economic Union (EAEU) is a political and economic union between Russia, Belarus, Kazakhstan, Armenia and Kyrgyzstan. All of these countries are members of the Hague Convention.

Apostille and consular Legalization of foreign documents in Europe and European Union

Apostille and consular legalization from Europe and European Union

All EU member states have joined the Hague Convention. We will assist you with apostille and consular legalizations in the EU and other European countries.

Apostille and consular Legalization of foreign documents in Asia

Apostille and consular legalization from Asia

The emerging markets of Asia attract many. For your documents to be recognized in an Asian country, they need to be legalized.

Apostille and Legalization from North and South America

Apostille and consular legalization from the Americas

Most states in North, South and Central America recognise the apostille. Canadian documents require legalization. We will assist you with the apostille and consular legalizations from the countries of the Americas.

Apostille and Legalization from Africa

Apostille and consular legalization from Africa

Not all African countries have joined the Hague convention. We will do our best to help you with the consular legalization of your documents issued in these countries.

Apostille and Legalization from Australia and Oceania

Apostille and consular legalization from Oceania

Apostille stamp is widely used in Australia and Oceania, and recognized by all the 1961 Convention member states. We will assist you with the apostille from these countries.

What is an apostille?

What is an apostille? Why do I need an apostille? How do I get an apostille? - Our video will explain everything you need to know about the apostille. If you have a document that needs to be certified with an apostille for use abroad, Schmidt & Schmidt will assist you! We provide apostille services in more than 100 countries worldwide.

Members of the Apostille Convention

Apostille and consular Legalization of foreign documents

What is consular legalization?

In our video we are explaining what consular legalization is and where to apply for it.

Schmidt & Schmidt will assist you in all issues concerning the legalization.

Schmidt & Schmidt offers legalization in more than 80 countries all over the world.

Opportunities for every industry

Lawyers and notaries

Lawyers and notaries

In order to perform legal actions, submit foreign documents to court, or legalize a power of attorney from abroad, specific foreign documents should be properly attested. Schmidt & Schmidt can help you certify such documents with apostille or legalize them in the relevant embassy.

Global Mobility and Visa Support

Global Mobility and Visa Support

We offer a wide range of services for companies working in the field of visa support, relocation and Global Mobility. We can assist you with the legalization of your clients’ or employees’ civil status documents, documents confirming current status of employer and other relevant certificates.

Translation agencies

Translation agencies

Companies can choose from the widest range of services offered in the field of legalization and apostille certification of translations for use in more than 100 countries.

Banks and financial institutions

Banks and financial institutions

We provide banks, insurance companies, accounting firms and other financial institutions with the legalizations of foreign documents essential for confirming the eligibility of individuals, proving the existence of legal entities as well as KYC procedures and AML prevention.

CIEC Agreement

Birth and marriage certificates, as well as certificates of marital status issued by one of the respective CIEC Contracting States in accordance with the multilingual CIEC pattern, require neither an apostille nor a legalization for use in Germany.
  • Multilingual birth and marriage certificates from Belgium, Bosnia-Herzegovina, Bulgaria, Estonia, France, Italy, Croatia, Lithuania, Luxembourg, Macedonia, Moldova, Montenegro, Netherlands, Austria, Poland, Portugal, Romania, Switzerland, Serbia, Slovenia, Spain and Turkey
  • Multilingual Marriage Certificate from Italy, Luxembourg, Moldova, Netherlands, Austria, Portugal, Switzerland, Spain and Turkey
Documents from all other countries must normally be submitted with an apostille or consular legalization. Also when the certificate was issued in a multilingual form.

Notarization

Some documents cannot be legalized according to the procedures above. This is the case for copies of documents, translations, founding documents, financial reports, contracts, bill of lading, certificate of origin, etc. For such documents, a notary may issue a notarized certificate. The notarial certification of the copy certifies that the copy and the original are absolutely identical. The notarization of the translation confirms that the translation is correct and made by a certified and certified translator. If required, Schmidt & Schmidt can certify the translations by a public notary for you.

The following documents can be legalized with an apostille and consular legalization:

Personal documents

Personal documents

  • Marriage, birth and death certificates, certificates of no impediment to marriage, single status certificates
  • Certificates of good conduct
  • Police or FBI Certificates of Lack of a Criminal Record
  • Adoption certificates
  • Divorce decrees and other court documents
  • Powers of attorney, certificates of inheritance and all documents issued or certified by a notary public
Educational documents

Educational documents

  • High school diplomas
  • University Degree Certificates
  • Transcripts of records
  • Additional certificates from schools or universities
Commercial Documents

Commercial Documents

  • Extracts from the commercial register
  • Real estate extracts
  • Bills
  • Bank statements
  • Securities Purchase Agreements
  • Vehicle registration documents
  • ISO and Free Sales Certificates
Medical Documents

Medical Documents

  • Certificates of good standing
  • Medical Opinions
  • Notifications of illness
  • Other medical documents

Requirements for documents

An apostille may only be issued on an original document. This must be in a good external condition, all stamps and signatures must be understandable and readable. Furthermore, it may not contain any foreign markings or inscriptions.

Your benefits

  • Swift processing of inquiries and assignments
  • Postal delivery of EAC certificates free of charge
  • Low costs due to our exceptional operating efficiency

Schmidt & Schmidt is a guarantee for the highest quality and reliability. All processes within our company are strictly regulated. Our specialists are well trained and know the field perfectly.

Working with us is easy and convenient!

Procedure for legalization and apostille of documents

Send us your request online

1. Send us your request online

Send us a request with a copy of your documents by email or via a special form on the website. We will examine your documents and let you know whether legalization is possible, as well as information on the costs and conditions of the procedure. We will need some time to complete the initial review. We will contact you as soon as we have all the necessary information.

2. Send us the documents and make the payment

2. Send us the documents and make the payment

It is not necessary to make an appointment or visit our office. Simply send us your documents by courier service and pay the amount due online. If necessary, we are always ready to answer further questions by e-mail or telephone.

3. Wait

3. Wait

The legalization of documents will take some time. Our experts work quickly and efficiently because they know their stuff well. As soon as the documents are ready, we will inform you.

Receive your documents

4. Receive your documents

As soon as the documents are legalized, we will send them to you by courier service worldwide. Our company also offers you translation services.

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25 January 2023

Ausgezeichneter Service und hohe Professionalität. Herzlichen Dank an Herrn Mazyarov für die großartige Unterstützung!

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17 January 2023

I recommend.

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14 January 2023

Es war sehr kompetent und unkompliziert, ich habe alle meine Angelegenheiten erfüllt dafür sehr dankbar nur zum empfehlen.
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Frequently asked question about Legalization and Apostille

1. What is legalization of documents and what is it needed for?

Legalization of a document is a process, which allows to legitimate the document issued in one country for its usage in another. It means, if you want to submit a document, issued in one country, to authorities in a target country, the document must primarily prove its authenticity. Legalization confirms the authority of the issuing official as well as an authenticity of his signature and seal. Legalization is needed for official non-commercial documents.

2. How can the document be legalized for another country?

There are following procedures of legalization of documents:
  • Consular legalization
  • Apostille (a simplified procedure of legalization)
  • Legalization of documents by the Chamber of Commerce and Industry
Consular legalization applies to countries, that have not signed the Hague Convention of 1961, which implemented a law about the procedure of apostille (a lot of European countries are member states of this convention). Legalization of documents through the Chamber of Commerce is carried out in relation to commercial documents (contracts, invoices etc).

3. Is the legalization of the document always required?

No, not always. In some cases, countries can make bi- or multilateral agreements that completely revoke legalization of documents for their recognition in the member countries. For example, a CIEC convention from 1976 or bilateral treaties between Germany and Belgium, Denmark, France, Greece, Italy, Luxemburg, Austria and Switzerland.
More answers you will find here!
Answers on the frequently asked questions about Legalization and Apostille
Certified translation

Certified translation

When foreign documents have to be presented to local authorities, a certified translation is required. These documents therefore must be translated and signed by a sworn translator and then certified by a notary, court or any other authority.

We work with qualified sworn translators and offer you certified translations of various documents such as contracts, extracts from commercial registers, court decisions and certificates into various languages.

The certified translations we offer will be recognized in more than 100 countries.

Order a certified translation!

Procurement of documents worldwide

Procurement of documents worldwide

It often happens that personal documents are lost or damaged. Current copies of these documents are also sometimes required. In this case it is necessary to obtain documents again. Our service allows you to obtain documents remotely in more than 100 countries around the world. We can also legalize documents and deliver them by courier anywhere in the world.

Duplicate birth, marriage, name change, divorce or death certificates may be required to register a marriage abroad, register a newborn child, obtain citizenship or inheritance, data to apply for a pension confirm opening bank accounts and handling other bureaucratic matters.

Order procurement of documents

Our Company

Our сompany

Schmidt & Schmidt is an internationally operating consulting company based in Passau. Our broad spectrum of corporate services aims to cross borders and overcome boundaries together with our clients. We assist our customers, especially medium-sized enterprises, with entering foreign markets and developing their brand.

Our company is a reliable and reputable partner. We strive to provide individual approaches, unrestricted transparency, great reliability and nothing but the highest standards for all our services. Thanks to our knowledgable management and the consistent expansion of competences we have assembled a team of highly qualified, multilingual employees and established excellent connections and cooperations with companies and authorities all around the world.

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News

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Aliya Zamaleeva
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Austria has closed access to the Register of beneficiaries following an EU Court of Justice decision
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The Austrian government has restricted public access to the Registry of beneficial owners of companies.

Anastasiia Pichkurova
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Our team

Alexej Schmidt

Alexej Schmidt

Managing partner
Andrej Schmidt

Andrej Schmidt

Managing partner and head of marketing and distribution department
Dr. Olga Kylina, LL.M.

Dr. Olga Kylina, LL.M.

Senior consultant, head of legal services department
Marina Weger

Marina Weger

Senior Consultant
Valeria Nikolaeva

Valeria Nikolaeva

Senior Consultant
Semyon Chernyakov

Semyon Chernyakov

Consultant

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