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Apostille and consular legalization of documents from the United Kingdom

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Apostille and consular Legalization of foreign documents
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  4. Apostille and consular legalization from Europe and European Union
  5. Apostille from the United Kingdom

Contact person

Valeria Nikolaeva
Valeria Nikolaeva
Senior consultant
+49 851 226 083 5
valeria.nikolaeva@schmidt-export.com

Apostille and consular legalization from Europe and European Union

  • Apostille from Austria
  • Apostille from the Aland Islands
  • Apostille from Albania
  • Apostille from Andorra
  • Apostille from the Azores
  • Apostille from Belgium
  • Apostille from Bosnia and Herzegovina
  • Apostille from Bulgaria
  • Apostille from Denmark
  • Apostille from Germany
  • Apostille from Estonia
  • Consular legalization from the Faroe Islands
  • Apostille from Finland
  • Apostille from France
  • Apostille from Gibraltar
  • Apostille from Greece
  • Apostille from the United Kingdom
  • Apostille from Guernsey
  • Apostille from Ireland
  • Apostille from Iceland
  • Apostille from the Isle of Man
  • Apostille from Italy
  • Apostille from Jersey
  • Apostille from Kosovo
  • Apostille from Croatia
  • Apostille from Latvia
  • Apostille from Liechtenstein
  • Apostille from Lithuania
  • Apostille from Luxembourg
  • Apostille from Malta
  • Apostille from Madeira
  • Apostille from North Macedonia
  • Apostille from Moldova
  • Apostille from Monaco
  • Apostille from Montenegro
  • Apostille from the Netherlands
  • Consular legalization of documents from Northern Cyprus
  • Apostille from Norway
  • Apostille from Poland
  • Apostille from Portugal
  • Apostille from Romania
  • Apostille from San Marino
  • Apostille from Sweden
  • Apostille from Switzerland
  • Apostille from Serbia
  • Apostille from Slovakia
  • Apostille from Slovenia
  • Apostille from Spain
  • Legalization from Transnistria
  • Apostille from the Czech Republic
  • Apostille from Ukraine
  • Apostille from Hungary
  • Consular legalization from the Vatican
  • Apostille from Cyprus

 Apostille in the United Kingdom

Schmidt & Schmidt covers the full spectrum of legalization services for documents issued in the United Kingdom.

The United Kingdom joined the Hague Convention on the Simplified Authentication of Documents on 21 August 1964; the Convention entered into force on 24 January 1965.

The apostille, or the “Hague apostille” is a certificate that authenticates the origin of a public document (e.g., a birth, marriage or death certificate, a judgment, an extract of a register or a notarial attestation). It confirms the authenticity of the signature and the authority of an official who signed the public document.

Since February 1, 2020, the United Kingdom is no longer an EU Member State. According to the withdrawal agreement, the documents from the United Kingdom must be certified for use in the EU with an Apostille.

Documents issued in the United Kingdom and certified with an apostille in accordance with the Hague Convention of 1961 are recognised in all Member States of the Hague Convention and do not require any other form of certification, such as consular legalization, which considerably reduces the costs and time required for the certification of documents. So far, more than 120 states have joined the Convention.

The apostille is not sufficient for use in the states that are not party to the Hague Convention. In this case, consular legalization applies to a public document.

The Convention can normally be applied to the countries that the United Kingdom submitted declarations about, i.e. in most cases - the rules apply to its overseas territories like Anguilla, Bahamas, Botswana, Cayman Islands, Falkland Islands, Gibraltar, and others.

Designated Competent Apostille Authorities in the United Kingdom

In the United Kingdom, the responsibility for certifying documents with an apostille lies with the Legalisation Office of the Foreign, Commonwealth and Development Office or its designated partners. To obtain the apostille for certain official UK documents, you are required to submit them to the Legalisation Office.
This process may be necessary if an official in another country has requested a UK document and specified that it must be legalized.

The Legalisation Office will carefully examine the document to verify if the signatures, stamps, or seals align with their own records. If they are confirmed to be authentic, the document will be legalized by affixing an 'apostille' (an officially stamped certificate).

The apostille in the United Kingdom is a square stamp in English with the obligatory heading "Apostille" and a reference to the 1961 Hague Convention in French (Convention de La Haye du 5 octobre 1961). The apostille certificate’s sides will be at least 9 centimeters long.

Types of documents

Apostille United Kingdom


Can be apostillized Cannot be apostillized
  • Extracts from the UK trade register
  • Land register extract
  • Documents issued or certified by a notary public
  • Documents issued by courts
  • Translations by court interpreters
  • Official documents issued by state authorities
  • Educational certificates from state and state-recognised institutions: School transcripts, university degree transcripts, overviews of subjects and grades, matriculation certificates, additional certificates from schools or universities as well as certificates.
  • Powers of attorney, testaments, declarations
  • Other government documents
  • Trade contracts
  • Invoices
  • Customs documents, diplomatic and consular documents
  • ID Cards

Specific aspects and document requirements for the apostille in the United Kingdom

The United Kingdom is among the 120 countries that recognize and issue apostilles in accordance with the Hague Convention of 5 October 1961. The apostille serves as a confirmation of the official status of a document.

Document Requirements for Apostille in the United Kingdom

To successfully obtain an apostille for your documents in the UK, it is important to ensure that your documents meet the necessary criteria. The following requirements may apply to documents issued by:

  • Court: The document should bear a wet ink court seal, indicating its authenticity.
  • Public Registry: Documents issued by a public registry, such as birth, marriage, or death certificates, or company certificates issued by Companies House, should meet the specified requirements.
  • Government Department: If the document is from a government department, it should be signed by an official to be eligible for apostille certification. This includes documents like letters of confirmation for tax registration.
  • Registered Doctor: Medical certificates signed by a registered doctor are also eligible for apostille certification.

In addition, certain documents can be legalized if they have been certified by a UK "public official," such as a notary or solicitor. For example:

  • Power of Attorney, contracts, or qualification certificates are among the documents that can be legalized.
  • Copies of documents, including passports or driving licenses, may also be eligible for legalization.

There are two types of apostille available: paper-based and electronic (known as 'e-Apostille'). For the paper-based option, you will need to send your documents by post or submit them in person if you are a registered business. The electronic option requires you to upload PDF files of your documents that have been electronically signed by a UK notary or solicitor. Both types can be applied for online. However, you may need to choose the paper-based option if the requesting party specifically requires it or if the document is not eligible for an e-Apostille. Please note that certain documents, such as birth certificates or ACRO police certificates, are not eligible for an e-Apostille. It is recommended to contact the person requesting the legalized documents to determine their specific requirements, including whether a single apostille for a group of documents is acceptable or if separate apostilles are needed for each document.

The apostille is issued in a uniform format. In the United Kingdom, it has the form of a printed sticker with a handwritten signature of an official, an official seal, and a hologram.

In accordance with an EU Regulation aimed at facilitating the unrestricted movement of citizens, specific public documents and their certified copies are no longer subject to the legalization and apostille requirements within the European Union, starting from 16 February 2019.

In cases where apostilles are not recognized, holders of foreign documents will need to legalize them instead. However, If the country of destination of the document recognizes and issues apostilles, then legalization is unnecessary.

If you require new original documents, the information here will help you.

Legalization of the UK educational documents for use abroad

The requirement for legalization or apostille on educational certificates is crucial for UK citizens seeking employment or residence abroad. Employers in foreign countries demand proof of the authenticity and legitimacy of education documents and signatures. The Apostille serves the purpose of attesting to the validity of these legal documents, enabling their recognition for international use. The Foreign & Commonwealth Office (FCO) in the UK plays a vital role in attesting to the genuineness of education certificates by affixing an Apostille Stamp and FCO seal. In some cases, the degree certificate may require additional verification by a UK solicitor or Notary Public to ensure its authenticity for the FCO.

The process of legalizing a degree/diploma certificate is simple and can be completed within a few minutes. After submitting the application, the education documents need to be presented to the FCO for legalization. It is advisable to send the original certificate, as many countries do not accept copies of legal documents. Payment of fees can be made through bank transfer or credit card, with the necessary banking information and paperwork provided for bank transfers.

The requirement for an Apostille on a degree/diploma certificate arises when UK students seek employment opportunities in foreign countries. The degrees or certificates obtained in the UK may not be automatically recognized in these countries. Therefore, the education certificates need to be legalized or apostilled. The Hague Convention of 1962 established the recognition of document apostilles, which include educational degrees and various other legal documents such as passports, birth certificates, marriage certificates, and death certificates. These apostille stamps issued by the FCO serve as authentication for international acceptance.

When dealing with overseas authorities, including immigration offices, employers, or universities, it is important to demonstrate that your qualification originates from a trustworthy UK institution. To fulfill this requirement, a Notary may be needed to verify the award or certify a true copy of the original.

Certain countries impose additional criteria for granting legal recognition to UK documents. In many cases, an Apostille from the UK Foreign & Commonwealth Office is mandatory, and in certain circumstances, further Consulate Legalisation may be necessary.

It's worth noting that the UK Foreign & Commonwealth Office exclusively affixes an Apostille on awards issued by accredited UK institutions. This ensures the authenticity and reliability of the qualification.

Recognition of the authenticity of public documents within the EU

Regulation on public documents (EU) 2016/1191 of 6 July 2016

Furthermore, Regulation (EU) 2016/1191 of 6 July 2016 on public documents simplifies the circulation of certain public documents that must be presented in an EU Member State and have been issued in another EU Member State, thus exempting public documents from the confirmation of authenticity with the Apostille with the aim of reducing administrative burden and costs for citizens.

If you need to obtain your original documents again before direct legalization, you can find more information here.

Consular legalization of documents from the United Kingdom

Should a document be used in a country that does not recognize the Hague Convention, such as Thailand, Egypt, the United Arab Emirates or other countries not listed as a contracting party, the procedure of consular legalization, also called “embassy attestation”, applies. For a complete list of countries that accept and use apostilles, click here.

Consular legalization is the process of authenticating or certifying a legal document so a foreign country's legal system will recognize it as with full legal effect that is carried out by the diplomatic or consular mission of the country in which the document is to be used.

This procedure is required when the destination country does not recognize or accept the apostille certification. One needs to submit the original document, along with any required copies or supporting materials, to the respective consular office. The consular officials will review the document, verify its authenticity, and affix their seal or stamp to certify its validity.

The consular legalization process may require additional steps like obtaining translations of the document into the language of the destination country or providing additional supporting documentation as requested by the consular office.

It is up to the diplomatic mission to decide about the authentication procedure.
The specific requirements and procedures for consular legalization may vary depending on the regulations of the destination country.

Consular legalization is a more time-consuming and expensive procedure than the apostille, in which the certificate goes through several pre-certification procedures and is then certified in the consulate of the destination country in the United Kingdom. Often the document has to be translated by a certified translator into the official language of the destination country.

It should be noted that the certificate is only valid in the country whose consular mark it bears and cannot be used in other countries.

The duration of consular legalization of a document is generally not limited, but the validity of the certificate itself might be restricted.

The main differences between an apostille and consular legalization of documents

The common feature between apostille and consular legalization is that they authenticate an official document for presentation to institutions in another country. However, they have many differences.


Apostille Consular legalization
Validity Can only be used between countries that are members of the Hague Convention on the Simplified Legalization of Documents. Use between States one or both of which is not a member of the Hague Convention, or where one of the contracting States has protested the accession of the other
Obtaining difficulty Moderate. To obtain an apostille, contact the competent authority of the country where the document was issued High. For consular legalization must contact various authorities and consulates of the country where the document was issued.
Advance Authentication Not required A prior certificate from the issuing authority is required
Legalization at the Consulate of the country of destination No need to contact the Consulate of the country of destination The final step of legalization takes place in the consulate of the country of destination, usually in the country of issue

Apostille and consular legalization in all cities of the United Kingdom

Schmidt & Schmidt provides apostille and consular legalization services for public documents originating from all regions across the UK. We handle the entire process, from document review to obtaining the necessary certifications, ensuring that your documents are valid and recognized internationally. With our reliable services, you can confidently use your British public documents abroad.

Procurement of documents from the United Kingdom

Often important documents are lost or damaged, or current copies of the documents need to be obtained. In this case, it is necessary to request a duplicate of the documents. It is not unusual for people who have left the United Kingdom to encounter difficulties with this procedure. Our service allows you to apply for your documents remotely in the United Kingdom, and we can arrange for your documents to be sent by courier anywhere in the world.

Certified translation of documents from the United Kingdom

Copies and transcripts of civil status documents can be translated into any language by a sworn translator in the United Kingdom or the translation can be done in the country of destination. We offer certified translations of civil status documents with further certification. The cost of the work is calculated according to the volume of the document in question.

Does the translation have to be certified by an apostille?

Any foreign document issued in one country and required for use in another country must be legalised. It is important to remember that a translation of a document that has already been apostilled that has been made in the United Kingdom will still have the status of a foreign document for which an apostille is required. Consequently, many authorities may not accept certified translations from the United Kingdom. To avoid this, translations should be made in the country where the document is to be used.

Price of apostille and consular legalization of documents from abroad

We offer a wide range of services and supplies related to the legalization of documents to suit all your needs. If you have a tight budget or need to have your documents legalized in record time, we can find a suitable solution. The deadline begins with the receipt of your documents.

Document procurement

Document procurement

The service includes:

  • State fee
Due dates: from 14 working days

from 142,80€

incl. German VAT 19%

Price excl. VAT from 120€

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Apostille and consular legalization

Apostille and consular legalization for document from abroad

The service includes:

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  • Consular fees
Due dates: from 7 working days

from 166,60€

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Price excl. VAT from 140€

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Certified translation

Certified translation of documents into foreign language

Due dates: from 2 working days

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Express delivery of documents with apostille from abroad is charged separately according to the rates of delivery services.

The following documents can be legalized with an apostille and consular legalization:

Personal documents

Personal documents

  • Marriage, birth and death certificates, certificates of no impediment to marriage, single status certificates
  • Certificates of good conduct
  • Police or FBI Certificates of Lack of a Criminal Record
  • Adoption certificates
  • Divorce decrees and other court documents
  • Powers of attorney, certificates of inheritance and all documents issued or certified by a notary public
Educational documents

Educational documents

  • High school diplomas
  • University Degree Certificates
  • Transcripts of records
  • Additional certificates from schools or universities
Commercial Documents

Commercial Documents

  • Extracts from the commercial register
  • Real estate extracts
  • Bills
  • Bank statements
  • Securities Purchase Agreements
  • Vehicle registration documents
  • ISO and Free Sales Certificates
Medical Documents

Medical Documents

  • Certificates of good standing
  • Medical Opinions
  • Notifications of illness
  • Other medical documents

Members of the Apostille Convention

Apostille and consular Legalization of foreign documents

A

  • Albania
  • Antigua and Barbuda
  • Argentina
  • Armenia
  • Australia
  • Austria
  • Azerbaijan

B

  • Bahamas
  • Bangladesh
  • Barbados
  • Bahrain
  • Belarus
  • Belize
  • Belgium
  • Bolivia
  • Bosnia and Herzegovina
  • Botswana
  • Brazil
  • Brunei
  • Burundi

C

  • China
  • Colombia
  • Kosovo
  • Costa Rica
  • Cyprus

D

  • Denmark
  • Dominica
  • Dominican Republic

E

  • Estonia
  • Eswatini
  • Ecuador
  • El Salvador

F

  • Fiji
  • Philippines
  • Finland
  • France

G

  • Guyana
  • Guatemala
  • Germany
  • Honduras
  • Grenada
  • Greece
  • Georgia

H

  • Croatia

I

  • Israel
  • India
  • Indonesia
  • Ireland
  • Iceland
  • Spain
  • Italy

J

  • Jamaica
  • Japan

K

  • Kazakhstan
  • Canada
  • Cape Verde
  • Kyrgyzstan

L

  • Latvia
  • Lesotho
  • Liberia
  • Lithuania
  • Liechtenstein
  • Luxembourg

M

  • Mauritius
  • Malawi
  • Malta
  • Marshall Islands
  • Morocco
  • Mexico
  • Monaco
  • Mongolia

N

  • Namibia
  • Netherlands
  • Nicaragua
  • Niue
  • New Zealand
  • Norway

O

  • Oman
  • Cook Islands

P

  • Pakistan
  • Palau
  • Panama
  • Paraguay
  • Peru
  • Poland
  • Portugal

R

  • Republic of Moldova
  • Russia
  • Romania
  • Rwanda

S

  • Samoa
  • San Marino
  • Sao Tome and Principe
  • Saudi Arabia
  • North Macedonia
  • Seychelles
  • Senegal
  • Saint Vincent and the Grenadines
  • Saint Kitts and Nevis
  • Saint Lucia
  • Serbia
  • Singapore
  • Slovakia
  • Slovenia
  • Suriname
  • United States

T

  • Tajikistan
  • Tonga
  • Trinidad and Tobago
  • Tunisia
  • Turkey

U

  • Uzbekistan
  • Ukraine
  • Uruguay

Y

  • South Africa
  • South Korea

Z

  • Montenegro
  • Czech Republic
  • Chile

Procedure for legalization and apostille of documents

Send us your request online

1. Send us your request online

Send us a request with a copy of your documents by email or via a special form on the website. We will examine your documents and let you know whether legalization is possible, as well as information on the costs and conditions of the procedure. We will need some time to complete the initial review. We will contact you as soon as we have all the necessary information.

2. Send us the documents and make the payment

2. Send us the documents and make the payment

It is not necessary to make an appointment or visit our office. Simply send us your documents by courier service and pay the amount due online. If necessary, we are always ready to answer further questions by e-mail or telephone.

3. Wait

3. Wait

The legalization of documents will take some time. Our experts work quickly and efficiently because they know their stuff well. As soon as the documents are ready, we will inform you.

Receive your documents

4. Receive your documents

As soon as the documents are legalized, we will send them to you by courier service worldwide. Our company also offers you translation services.

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Excellent and Reliable Legalization Service I had a great experience with Schmidt & Schmidt. Their team is highly professional, responsive, and efficient. They handled the legalization of my documents quickly and kept me informed at every step. I especially appreciated their clarity in communication and transparent pricing. I would highly recommend their services to anyone needing international document legalization or apostille services. Thank you for making the process so smooth!

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What is an apostille?

What is an apostille? Why do I need an apostille? How do I get an apostille? - Our video will explain everything you need to know about the apostille. If you have a document that needs to be certified with an apostille for use abroad, Schmidt and Schmidt will assist you! We provide apostille services in more than 100 countries worldwide.

Frequently asked questions about Legalization and Apostille

1. What is legalization of documents and what is it needed for?

Legalization of a document is a process, which allows to legitimate the document issued in one country for its usage in another. It means, if you want to submit a document, issued in one country, to authorities in a target country, the document must primarily prove its authenticity. Legalization confirms the authority of the issuing official as well as an authenticity of his signature and seal. Legalization is needed for official non-commercial documents.

2. How can the document be legalized for another country?

There are following procedures of legalization of documents:
  • Consular legalization
  • Apostille (a simplified procedure of legalization)
  • Legalization of documents by the Chamber of Commerce and Industry
Consular legalization applies to countries, that have not signed the Hague Convention of 1961, which implemented a law about the procedure of apostille (a lot of European countries are member states of this convention). Legalization of documents through the Chamber of Commerce is carried out in relation to commercial documents (contracts, invoices etc).

3. Is the legalization of the document always required?

No, not always. In some cases, countries can make bi- or multilateral agreements that completely revoke legalization of documents for their recognition in the member countries. For example, a CIEC convention from 1976 or bilateral treaties between Germany and Belgium, Denmark, France, Greece, Italy, Luxemburg, Austria and Switzerland.
More answers you will find here
Answers on the frequently asked questions about Legalization and Apostille
Certified translation

Certified translation

When foreign documents have to be presented to local authorities, a certified translation is required. These documents therefore must be translated and signed by a sworn translator and then certified by a notary, court or any other authority.

We work with qualified sworn translators and offer you certified translations of various documents such as contracts, extracts from commercial registers, court decisions and certificates into various languages.

The certified translations we offer will be recognized in more than 100 countries.

Order a certified translation!
Procurement of documents worldwide

Procurement of documents worldwide

It often happens that personal documents are lost or damaged. Current copies of these documents are also sometimes required. In this case it is necessary to obtain documents again. Our service allows you to obtain documents remotely in more than 100 countries around the world. We can also legalize documents and deliver them by courier anywhere in the world.

Duplicate birth, marriage, name change, divorce or death certificates may be required to register a marriage abroad, register a newborn child, obtain citizenship or inheritance, data to apply for a pension confirm opening bank accounts and handling other bureaucratic matters.

Order procurement of documents

Why clients choose us:

Guarantee

We ensure that our services are legally flawless and your documents will be accepted in the target country.

Courier Delivery

Your documents will be delivered in the shortest possible time.

Fixed Cost without Subscription

We include the cost of our services, government fees, and delivery in the price. You don't need to worry about additional expenses. Obtain an apostille or consular legalization of your documents without registration or subscription.

Easy and Secure Payment Options

You can pay for our services by bank transfer or via PayPal.

Confidential Customer Care

We guarantee secure and confidential handling of all types of data.

Proper Invoice

You will receive a proper invoice with detailed VAT, allowing you to claim input tax deduction.

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News

The apostille in Hawaii becomes multilingual
The apostille in Hawaii becomes multilingual

Apostille in Hawaii has become available in twelve languages besides English. This is reported by the official website of the Office of the Lieutenant Governor of Hawaii Sylvia Luke.

Polina Kalacheva
19 May 2025
Indonesia called on Malaysia to join the Apostille Convention
Indonesia called on Malaysia to join the Apostille Convention

Indonesia’s Minister of Justice, Supatman Andi Agtas, has called on Malaysia to consider acceding to the Hague Convention of 5 October 1961 abolishing the requirement of legalisation for foreign public documents, also known as the Apostille Convention. This was reported by Indonesia’s news agency Antara

Polina Kalacheva
13 May 2025
The Ukrainian Ministry of Justice officially confirmed the increase in fees for apostilization
The Ukrainian Ministry of Justice officially confirmed the increase in fees for apostilization

The Ukrainian Ministry of Justice has officially confirmed the increase in the fee for certification of documents by apostille and justified this decision.

Polina Kalacheva
30 April 2025
Andorra updates list of officials authorized to issue apostilles
Andorra updates list of officials authorized to issue apostilles

The Andorran authorities have given the right to apostille documents to the General Director of the Ministry of Foreign Affairs and the Director of International Legal Affairs and Human Resources. The corresponding changes are posted on the official portal of the Hague Conference on Private International Law.

Polina Kalacheva
29 April 2025

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Our team

Alexej Schmidt

Alexej Schmidt

Managing partner
Andrej Schmidt

Andrej Schmidt

Managing partner and head of marketing and distribution department
Dr. Olga Kylina, LL.M.

Dr. Olga Kylina, LL.M.

Senior consultant, head of legal services department
Marina Weger

Marina Weger

Senior consultant
Valeria Nikolaeva

Valeria Nikolaeva

Senior consultant
Anna Khan

Anna Khan

Senior consultant

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Our customers are our pride

  • EMAG Maschinenfabrik GmbH
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  • Helaba - Landesbank Hessen-Thüringen
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  • logistics germany russia
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+1 332 208 131 7
office_hours
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contact@schmidt-export.com