Welcome to our invoice submission guidelines page. We value our partnerships and aim to process your invoices efficiently and accurately. Please review the following checklist before submitting your invoices to ensure they meet our requirements.
Please ensure that each invoice you send to us includes the following information clearly and accurately to facilitate quick and efficient processing:
General invoice requirements
- Name and address of the supplier
- Date of the invoice.
- Quantity, trade description of the delivery item or type and scope of other services
- Payment amount and the corresponding VAT amount combined.
- VAT rate or indication of a possible tax exemption.
- Invoice format: All invoices must be submitted in PDF format to ensure they are readable and compatible with our processing system.
- Invoice language: All invoices must be provided in either English or German.
- Invoice currency: All financial transactions should be conducted in USD, GBP, or EUR.
For invoices over €250 gross
- PO (purchase order) number and date: If applicable, include the PO number and date as referenced in our order.
- Continuous invoice number.
- Full name and complete address of the supplier.
- Full name and complete address of the recipient.
- Tax number or VAT identification number of the supplier/service provider.
- Date of delivery or service.
- Payment amount.
- VAT rate and amount or indication of a possible tax exemption.
Additional notes
- Reference to the transfer of tax liability to the service recipient.
- Reference to the obligation of the recipient to retain the invoice.
Important: For services subject to the reverse charge of the tax debt, the VAT identification number of the service recipient must also be stated!
Phrasing suggestions for reverse charge mechanism:
- "According to § 13b UStG, the VAT is due by the service recipient."
- "The VAT is owed by the service recipient as per § 13b UStG."
- "The recipient of the service is liable for VAT."
Please ensure compliance with these guidelines to avoid delays in processing. If you have any questions or need further clarification, do not hesitate to contact us.
Thank you very much for your cooperation.
