The company Schmidt & Schmidt provides services for the reclamation of civil status documents, as well as obtaining duplicates, lost or damaged documents in Sweden with their subsequent legalization and translation.
It often happens that civil status documents are lost or damaged, or it is necessary to obtain current copies of documents. In this case, it is necessary to reclaim duplicates of documents. Often, those who have left Sweden face difficulties in this procedure. Our service allows you to reclaim documents in Sweden remotely, and we can carry out courier delivery of the document to anywhere in the world.
Validity of civil status documents in Sweden
Civil status documents issued in Sweden generally have a validity period of no more than 6 months, after which they must be replaced with new ones containing up-to-date data.
When to obtain duplicate documents in Sweden
A duplicate birth certificate, marriage certificate, name change certificate, divorce certificate, criminal record certificate or death certificate may be required to register a marriage abroad, a newborn child, citizenship, inheritance, data verification for pension applications, opening bank accounts, employment and other bureaucratic issues.
What documents can be requested in Sweden:
- Birth certificate
- Marriage certificate
- Certificate of change of surname
- Divorce certificate
- Death certificate
- Certificates of good conduct
- Educational documents
- Other civil status documents
Birth certificate (Födelsebevis)
The Swedish birth certificate verifies the birth of an individual, including their name, date of birth, and parents. It is used for legal purposes, such as applying for a passport, proving identity, or establishing family relations, registering for social services, or during legal processes (e.g., inheritance, immigration).
In Sweden the birth certificate can be obtained at the Swedish Tax Agency via mail or in person. For individuals born outside of the Swedish National Register, one can also request a birth certificate from a local municipality (Kommun) where the birth was originally registered.
Required documents
- Valid ID
- Personal identification number
- Full name
- Date of birth
- Parents full names
For individuals without a Swedish personal identification number it may be necessary to provide more detailed proof of your identity such as passport copies or residence documents.
Marriage certificate (Äktenskapsbevis)
Before a couple can marry in Sweden, the Swedish Tax Agency (Skatteverket) must perform an inquiry into any legal impediments to the marriage, known as a hindersprövning. To initiate this process, the couple must submit a written request to Skatteverket. The application forms, which are only available in Swedish, can be found on the Agency's website.
A marriage certificate verifies that a couple is legally married. It is commonly used for legal processes, such as applying for a name change, residency permits, inheritance rights, or proving marital status for visa and immigration purposes.
It is obtained at the Swedish Tax Agency or at the local municipality (Kommun) where the marriage was registered.
Required documents
- Valid ID
- Date of marriage
- Case number
- Witnesses details (in some cases)
- Details of the wedding
Divorce certificate (Skilsmässobrevis)
If you wish to get divorced, you need to contact the district court. Once the court has made a decision regarding your divorce, it will notify the Swedish Tax Agency (Skatteverket).
The divorce certificate serves the purpose to legally verify and certify the dissolution of a marriage. This document is required for remarrying, updating marital status on government or financial records, applying for spousal support, custody arrangements and immigration applications. Divorce records are managed by the court that granted the divorce.
Required document
- Valid ID
- Personal identification number
- Telephone number or email address
- Detailed confirmation that you have been granted a divorce
- Date from which your divorce applies
Death certificate (dödsbevis)
In Sweden, when a person passes away, a doctor is required to send a death certificate (known as a dödsbevis) to the Swedish Tax Agency, Skatteverket. Skatteverket then records the death, issues a dödsfallsintyg (for Swedish residents), and notifies various authorities, as well as certain companies, banks, and insurance providers automatically. A copy of the dödsfallsintyg can be requested from Skatteverket at any time.
Deaths of non-residents are also registered, and next of kin may request an extract from the register by contacting Skatteverket. This extract (registerutdrag) confirms the deceased person’s name, date of birth, and date of death.
This certificate is an official document that certifies an individual's death. It is often needed for legal and financial matters such as settling estates, claiming life insurance, finalizing wills, notifying government agencies and closing bank accounts.
Required documents
- Valid ID
- Proof of relation to the deceased
- Application form
- Power of attorney (if representing somebody else)
Educational Documents
Foreign educational documents only carry the same legal value as Italian documents if they are exempt from legalization or have undergone the necessary legalization process. Documents from countries with bilateral agreements with Sweden are fully exempt from legalization. Documents from countries that are part of the Hague Convention of 1961 undergo a simplified procedure called apostille. If neither countries are part of the convention or have bilateral agreements they undergo consular legalization
Apostille of duplicate documents in Sweden
Sweden joined the Hague Convention on the Simplified Legalization of Documents on May 1, 1999.
Thus, documents issued in Sweden are subject to legalization under a simplified procedure - apostille, after notarized translation into any language, such documents acquire full legal force in the territory of the wished destination.
You can order an apostille for copies and duplicates of documents fromSweden from us.
When is an apostille needed
An apostille is a special stamp that confirms the authenticity of an official document. It can be used to certify documentation issued by government agencies, local government bodies, and structures that the state has granted special powers.
In our video we tell you what an apostille is, why it is needed, how and where it can be done, and also about the history of document apostilling.
If you need to affix an apostille to a document issued in a foreign country, please contact us for further assistance.
We provide apostille services in more than 100 countries worldwide.
