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  3. Procurement of documents worldwide
  4. Procurement of documents in Kazakhstan

Contact person

Valeria Nikolaeva
Valeria Nikolaeva
Senior consultant
+49 851 226 083 5
valeria.nikolaeva@schmidt-export.com

Procurement of documents worldwide

  • Procurement of documents in Austria
  • Procurement of documents in Albania
  • Procurement of documents in Andorra
  • Procurement of documents in Armenia
  • Procurement of documents in Belize
  • Procurement of documents in Belarus
  • Procurement of documents in Belgium
  • Procurement of documents in Bulgaria
  • Procurement of documents in Bosnia and Herzegovina
  • Procurement of documents in the Vatican
  • Procurement of documents in the United Kingdom
  • Procurement of documents in Hungary
  • Procurement of documents in Haiti
  • Procurement of documents in Germany
  • Procurement of documents in Greece
  • Procurement of documents in Denmark
  • Procurement of documents in Iran
  • Procurement of documents in Ireland
  • Procurement of documents in Iceland
  • Procurement of documents in Spain
  • Procurement of documents in Italy
  • Procurement of documents in Kazakhstan
  • Procurement of documents in Canada
  • Procurement of documents in Kyrgyzstan
  • Procurement of documents in China
  • Procurement of documents in Latvia
  • Procurement of documents in Lithuania
  • Procurement of documents in Mexico
  • Procurement of documents in Moldova
  • Procurement of documents in Mongolia
  • Procurement of documents in the Netherlands
  • Procurement of documents in Norway
  • Procurement of documents in Poland
  • Procurement of documents in Portugal
  • Procurement of documents in Russia
  • Procurement of documents in Romania
  • Procurement of documents in the USA
  • Procurement of documents in Serbia
  • Procurement of documents in Slovakia
  • Procurement of documents in Slovenia
  • Procurement of documents in Tajikistan
  • Procurement of documents in Turkmenistan
  • Procurement of documents in Uzbekistan
  • Procurement of documents in Finland
  • Procurement of documents in France
  • Procurement of documents in Croatia
  • Procurement of documents in Montenegro
  • Procurement of documents in the Czech Republic
  • Procurement of documents in Switzerland
  • Procurement of documents in Sweden
  • Procurement of documents in Estonia
  • Procurement of documents in South Korea
  • Procurement of documents in Turkey
  • Procurement of documents in Antigua and Barbuda
  • Procurement of documents in the Bahamas
  • Procurement of documents in Cyprus
  • Procurement of documents in Malta
  • Procurement of documents in Ukraine
  • Procurement of documents in Japan
  • FAQ replacement & retrieval of documents
Procurement of Documents in Kazakhstan

Schmidt & Schmidt provides document procurement services in Kazakhstan, including obtaining civil status documents and duplicates of lost or damaged documents, followed by their legalization and translation.

It is not uncommon for civil status documents to be lost or damaged, or for updated copies of documents to be required. In such cases, it is necessary to procure duplicate documents. People who have left Kazakhstan often face difficulties with this procedure. Our service allows you to procure documents from Kazakhstan remotely, and we can arrange courier delivery of the documents to any location worldwide.

What is document procurement?

Document procurement is the official procedure for obtaining a duplicate certificate, extract, or other document from a government authority of the Republic of Kazakhstan. The document is issued on the basis of a civil status record or archival data and has the same legal validity as the original.

In Kazakhstan, duplicate certificates and extracts confirming the state registration of civil status acts are issued by territorial justice authorities through the Public Service Centers (PSCs) of the Non-Profit Joint-Stock Company “Government for Citizens” State Corporation. Abroad, the same function is performed by the consular offices of the Republic of Kazakhstan. Applications can also be submitted through the e-government portal eGov.kz if the applicant has an electronic digital signature (EDS).

Duplicate certificate and extract: What is the difference?

Duplicate certificate Civil status registration extract
Legal status A duplicate of the original issued on the current official form of the Republic of Kazakhstan; it replaces the lost certificate. An extract from the civil status record; it confirms a specific fact and may contain more information.
Number of valid copies Only one. When a duplicate is issued, the previously issued certificate automatically becomes invalid. Not limited by law. All issued copies have equal legal validity.
When required Loss, damage, lamination, an outdated form (Kazakh SSR), or a requirement of a foreign authority. Confirmation of a specific fact — for example, proof of legal capacity to marry (for marriage registration abroad).

Which documents can be procured?

Civil status documents
  • Birth certificate
  • Marriage certificate
  • Divorce certificate
  • Death certificate
  • Adoption certificate
  • Certificate of establishment of paternity
  • Name change certificate
  • Other civil status documents
Documents Issued by the Prosecutor General's Office of Kazakhstan
  • Police Clearance Certificate confirming the presence or absence of a criminal record (issued by the Committee on Legal Statistics and Special Records of the Prosecutor General's Office of the Republic of Kazakhstan)
  • Information concerning whether a person has committed a corruption-related offence
  • Archival certificates and copies of archival documents held by the Committee
Archival documents
  • Archival certificates issued by state archives confirming employment history, salary, or awards
  • Archival certificates concerning repression, deportation, or confiscation of property (for periods preceding the restoration of independence)
  • Archival certificates confirming military service
  • Other archival certificates and copies of documents from state and specialized archives
Educational documents
  • Duplicate diplomas, school certificates, and supplements thereto
  • Archival certificates from educational institutions confirming studies, academic hours, and grades

When are new documents required?

Civil status documents
  • The document has been lost, damaged, or laminated (laminated certificates are not accepted for apostille certification)
  • The certificate was issued on a Kazakh SSR form and is not accepted by a foreign authority
  • The foreign authority requires a recent document — no more than 3 or 6 months old
  • A new legal event has occurred: birth, marriage, divorce, death, or change of name
  • Resolution of inheritance, property, or family disputes
  • Applying for a pension, opening bank accounts, employment, or repatriation
Police Clearance Certificate
  • Employment — particularly with government, educational, and financial institutions
  • Obtaining a visa, residence permit, or work permit abroad
  • Adoption and establishing guardianship or custody
  • Obtaining or restoring citizenship, or repatriation (Qandas status)
  • Opening bank accounts and registering a business abroad (compliance checks)

Who can procure documents?

Applicant Conditions and required documents
Document holder In person or through a representative acting under a notarized power of attorney. Under the rules governing the relevant public service, duplicate civil status registration certificates (except death certificates) are issued to the persons in respect of whom the relevant civil status record was created. A valid Individual Identification Number (IIN) is required to submit the application.
Close relatives In respect of a deceased document holder — to obtain a duplicate death certificate and other documents belonging to the deceased. Copies of documents confirming the family relationship must be attached, such as birth, marriage, or name change certificates. If the applicant is abroad, a notarized power of attorney with an apostille and a translation into Kazakh or Russian will be required.
Parents and legal representatives For minor children and persons under guardianship or custody. The child's birth certificate or a document establishing guardianship or custody must be provided. A power of attorney issued by one of the parents authorizes the representative to submit an application to obtain documents relating to the minor.
Adoptive parents Only an adoptive parent is entitled to request a duplicate adoption certificate or certificate of establishment of paternity. The adopted person or their representative acting under a power of attorney cannot obtain a duplicate. The application must be submitted upon presentation of an identity document.
Foreign nationals and stateless persons May request a Police Clearance Certificate confirming the presence or absence of a criminal record, as well as other documents issued in Kazakhstan during their period of residence there. Applications may be submitted in person or through a representative acting under a notarized power of attorney. An IIN is required to submit an application in Kazakhstan (we can assist with obtaining one remotely).
Citizens of Kazakhstan residing abroad May apply for a simplified Police Clearance Certificate at a consulate or the consular section of the Embassy of the Republic of Kazakhstan in their country of residence. Such a certificate cannot be apostilled or legalized. For other documents, procurement is carried out through our representative acting under a power of attorney in Kazakhstan.
Third parties Only if they have a notarized power of attorney from the document holder or a close relative (when requesting documents concerning a deceased person). A power of attorney issued abroad must be apostilled and accompanied by a notarized translation into Kazakh or Russian.

Document procurement procedure: 5 steps

Step Stage What happens
1 Application and consultation You submit a request, and we determine which document you need, the country where it will be used, and the required format (with an apostille, consular legalization, or notarized translation). We calculate the exact cost and processing time.
2 Power of attorney You sign a notarized power of attorney authorizing our representative in Kazakhstan. If you are abroad, the power of attorney can be issued by a Kazakhstani consular officer or by a local notary, followed by apostille certification and a sworn translation. Your IIN (Individual Identification Number of the Republic of Kazakhstan) will also be required.
3 Submission to the relevant authority Our representative submits the required documents and pays the applicable state fee at the Public Service Center (PSC) where the civil status record is kept, at the territorial office of the Committee on Legal Statistics and Special Records of the Prosecutor General's Office, or at the relevant educational institution.
4 Procurement and legalization We obtain the completed document. If required, we arrange apostille certification through the authorized ministry or complete consular legalization for the destination country and arrange a notarized translation.
5 Delivery We send the completed set of documents by courier to the specified address in any country worldwide. You receive the final documents directly.

IIN — Mandatory requirement

An Individual Identification Number (IIN) is required to obtain a duplicate birth certificate or another civil status document from the Civil Registry Office in Kazakhstan. If you have never had an IIN or your details are outdated, we can arrange for it to be obtained or updated as part of the same order.

Document procurement times

The processing times are calculated from the date the complete set of documents is submitted to the relevant government authority and do not include international delivery or legalization. Apostille processing times are based on the statutory timeframe but may take approximately two weeks in practice.

Document type Procurement time Apostille (additional)
Duplicate civil status certificates and extracts 3 business days if the relevant civil status record is available in the Civil Registry Information System. If no record is found, the processing period may be extended by up to 15 calendar days, with the applicant being notified. 1–2 business days under the standard government service timeframe (Ministry of Justice of the Republic of Kazakhstan); in practice, allowing for delivery of the document from the region, 3–7 business days.
Certificate of legal capacity to marry 3 business days from the date the complete set of documents is submitted to a Public Service Center (PSC) or through the eGov.kz portal. 1–2 business days under the standard procedure (Ministry of Justice of the Republic of Kazakhstan); in practice, 3–7 business days.
Police Clearance Certificate (electronic) From 5–15 minutes to 1 business day through the eGov.kz portal or the eGov Mobile app. If additional verification is required, processing may take up to 5 business days. Not required — an electronic certificate is valid only within Kazakhstan.
Police Clearance Certificate (paper, for use abroad) Up to 5 business days through a Public Service Center (in regional centers and cities of republican significance), or up to 10 business days through branches in other localities. 8 business days in total under the comprehensive “one application” service provided by the Prosecutor General's Office of the Republic of Kazakhstan, or up to 5 additional business days if submitted separately.
Duplicate diplomas and school certificates Depends on the educational institution and the complexity of the archival request; usually 2–4 weeks. 30 business days under the standard procedure or 5 business days under the expedited procedure (Ministry of Education of the Republic of Kazakhstan through its territorial departments).
Archival certificates 15 calendar days from the date the request is received by the state archive. If an inter-archive request is required, the period may be extended by an additional 15 calendar days. 1–2 business days (Ministry of Justice of the Republic of Kazakhstan) or up to 5 business days (for archives of the Prosecutor General's Office); in practice, 3–7 business days.

Specifics of procuring certain documents

Birth certificate from Kazakhstan

A birth certificate is a document confirming the state registration of a person's birth. It is issued by the registration authority (Civil Registry Office) in accordance with the relevant civil status record, in Kazakh and Russian.

The document contains:
  • the child's surname, first name, patronymic (if applicable), date and place of birth
  • the child's Individual Identification Number (IIN)
  • the date of preparation and the number of the birth record
  • the surnames, first names, patronymics (if applicable), citizenship, and nationality of the parents (if indicated in their identity documents)
  • the name of the registration authority that issued the certificate
  • the place and date of issue of the birth certificate
  • the series and number of the certificate form (for paper certificates)

A duplicate birth certificate can be procured for yourself, your minor child, a person under your guardianship or custody, a deceased close relative, or another person under a notarized power of attorney.

Required documents:
  • A notarized power of attorney from the document holder or one of the parents (for documents concerning a minor)
  • A document confirming the family relationship or legal representation — when parents (guardians) request documents concerning minors, or relatives request documents concerning a deceased person
  • A copy of an identity document or passport
  • The applicant's IIN

Important: A duplicate birth certificate can be obtained online through the eGov.kz portal only for civil status records entered into the Civil Registry Information System since 13 August 2007. For earlier records, the request must be submitted through a Public Service Center (PSC), with an archival search.

Birth Certificate from Kazakhstan

Death certificate from Kazakhstan

A death certificate is a document confirming the state registration of a person's death, issued by a registration authority of the Republic of Kazakhstan.

The document contains:
  • the deceased person's surname, first name, patronymic (if applicable), date and place of birth, citizenship, and nationality (if indicated)
  • the date, time, and place of death
  • the cause of death (based on the medical death certificate)
  • the date of preparation and the number of the death record
  • the name of the registration authority, and the place and date of issue of the certificate
  • the series and number of the certificate form (for paper certificates)

A duplicate death certificate can be procured for a relative or another person, provided that a notarized power of attorney has been issued by a close relative or legal representative of the deceased.

Required documents:
  • A notarized power of attorney from the closest living relative (if issued abroad, it must be apostilled and accompanied by a notarized translation into Kazakh or Russian)
  • Copies of documents confirming the applicant's relationship to the deceased (birth certificates, marriage certificates, etc.)
  • A copy of the applicant's identity document or passport
  • The applicant's IIN
Death Certificate from Kazakhstan

Name change certificate from Kazakhstan

A name change certificate is a document confirming the state registration of a change of surname, first name, or patronymic, issued by a registration authority of the Republic of Kazakhstan.

The document contains:
  • the surname, first name, and patronymic (if applicable) before and after the change
  • the person's date and place of birth, citizenship, and nationality (if indicated)
  • the Individual Identification Number (IIN)
  • the date of preparation and the number of the name change record
  • the name of the registration authority, and the place and date of issue of the certificate
  • the series and number of the certificate form (for paper certificates)

A duplicate certificate can be procured either in person or for another person under a notarized power of attorney. For minors, the certificate can be obtained by their legal representatives.

Required documents:
  • A notarized power of attorney (if issued abroad, it must be apostilled and accompanied by a notarized translation into Kazakh or Russian)
  • A copy of an identity document or passport
  • The applicant's IIN

Marriage certificate from Kazakhstan

A marriage certificate is a document confirming the state registration of a marriage. It is issued to each spouse on the day of state registration at a Civil Registry Office or a foreign mission of the Republic of Kazakhstan. By default, it is issued in electronic form; at the spouses' request, it can also be issued in paper form.

The document contains (Article 237 of the Code of the Republic of Kazakhstan “On Marriage (Matrimony) and Family”):
  • the surname (before marriage), first name, patronymic (if applicable), date and place of birth, citizenship, and nationality (if indicated) of each spouse
  • the date of marriage
  • the date of preparation and the number of the civil status record
  • information concerning the spouses' choice of surnames
  • the place of state registration of the marriage — the name of the registration authority or foreign mission of the Republic of Kazakhstan
  • the date of issue of the certificate
  • the series and number of the issued certificate
  • the name of the registration authority or foreign mission that issued the document

Either spouse may obtain a duplicate certificate in person or through a representative acting under a notarized power of attorney issued by one of the spouses.

Required documents:
  • A notarized power of attorney (if issued abroad, it must be apostilled and accompanied by a notarized translation into Kazakh or Russian)
  • A copy of an identity document or passport
  • The applicant's IIN
Marriage Certificate from Kazakhstan

Divorce certificate from Kazakhstan

A divorce certificate is a document confirming the state registration of the dissolution of a marriage. It is issued either by the Civil Registry Office (in cases where the spouses mutually consent, have no minor children, and have no property disputes) or after a court decision on the dissolution of the marriage has become legally effective.

The document contains:
  • the surname (before and after the dissolution of the marriage), first name, patronymic (if applicable), date and place of birth, citizenship, and nationality (if indicated) of each former spouse
  • information about the document serving as the basis for the state registration of the divorce — the spouses' application or a court decision bearing a confirmation that it has become legally effective
  • the date on which the marriage was dissolved
  • the date of preparation and the number of the divorce record
  • the name of the registration authority, and the place and date of issue of the certificate
  • the surname, first name, and patronymic of the person to whom the certificate was issued
  • the series and number of the certificate form (for paper certificates)

Either former spouse may obtain a duplicate certificate in person or through a representative acting under a notarized power of attorney.

Required documents:
  • A notarized power of attorney (if issued abroad, it must be apostilled and accompanied by a notarized translation into Kazakh or Russian)
  • A copy of an identity document or passport
  • The applicant's IIN
Divorce Certificate from Kazakhstan

Adoption certificate from Kazakhstan

An adoption certificate is a document confirming the state registration of the adoption of a child, issued by a registration authority of the Republic of Kazakhstan.

The document contains:
  • the child's surname, first name, patronymic (if applicable), date and place of birth
  • the surnames, first names, patronymics (if applicable), dates of birth, citizenship, and nationality (if indicated) of the adoptive parents
  • information about changes concerning the child (surname, first name, patronymic, place and date of birth)
  • the date of preparation and the number of the adoption record
  • the name of the registration authority, and the place and date of issue of the certificate
  • the series and number of the certificate form (for paper certificates)

Only an adoptive parent may request a duplicate adoption certificate or a certificate of establishment of paternity. Under the legislation of Kazakhstan, such duplicates cannot be issued to the adopted child or their representative acting under a power of attorney.

Required documents:
  • The adoptive parent's identity document
  • The adoptive parent's IIN
  • The court decision on adoption (for verification, if available)

Certificate of establishment of paternity from Kazakhstan

A certificate of establishment of paternity is a document confirming the state registration of the establishment of paternity, issued by a registration authority of the Republic of Kazakhstan.

The document contains:
  • the surname, first name, patronymic (if applicable), date and place of birth, citizenship, and nationality (if indicated) of the person recognized as the child's father
  • the child's surname (before and after the establishment of paternity), first name, patronymic, date and place of birth
  • the surname, first name, patronymic, date and place of birth, citizenship, and nationality (if indicated) of the child's mother
  • the date of preparation and the number of the paternity record
  • the name of the registration authority, and the place and date of issue of the certificate
  • the series and number of the certificate form (for paper certificates)

Only a parent (father or mother) may request a duplicate certificate of establishment of paternity. The duplicate certificate cannot be issued to the child or their representative acting under a power of attorney.

Required documents:
  • The parent's identity document
  • The applicant's IIN

Certificate of legal capacity to marry from Kazakhstan

A Certificate of Legal Capacity to Marry is an official document confirming that a person is not currently in a marriage registered in the Republic of Kazakhstan and is legally capable of entering into marriage. It is the Kazakh equivalent of the Russian certificate confirming the absence of a registered marriage (Form No. 15).

The certificate is required by citizens of Kazakhstan when registering a marriage abroad, as foreign civil registry authorities require confirmation of their marital status at the time of marriage registration. It may also be required from foreign nationals wishing to marry a citizen of Kazakhstan.

The document contains:
  • the surname, first name, and patronymic (if applicable) of the person whose marital status is being verified
  • date and place of birth, and citizenship
  • Individual Identification Number (IIN)
  • information confirming the absence (or presence) of a civil status record of marriage registered in the Republic of Kazakhstan
  • the period covered by the verification (from the age of 16, in accordance with the rules of the Civil Registry Information System)
  • the date of issue and certificate number
Required documents:
  • A notarized power of attorney (if issued abroad, it must be apostilled and accompanied by a notarized translation into Kazakh or Russian)
  • A copy of the identity card or passport of a citizen of the Republic of Kazakhstan
  • The applicant's IIN
  • A divorce certificate or the spouse's death certificate (if there were previous marriages concluded outside the Republic of Kazakhstan)

Police Clearance Certificate from Kazakhstan

A Police Clearance Certificate is the commonly used name for the document officially titled “Certificate of Presence or Absence of a Criminal Record.” The document is issued based on records maintained by the Committee on Legal Statistics and Special Records of the Prosecutor General's Office of the Republic of Kazakhstan and its territorial departments, in accordance with the Rules for the Provision of Public Services approved by Order No. 64 of the Prosecutor General of the Republic of Kazakhstan dated 18 May 2020.

The certificate contains information on any outstanding criminal convictions and criminal prosecution, or confirms their absence. If an outstanding conviction exists, it will be indicated in the certificate.

The certificate may be obtained by citizens of the Republic of Kazakhstan, foreign nationals, and stateless persons who have or have had an IIN in Kazakhstan, either in person or through a representative acting under a notarized power of attorney. Citizens of Kazakhstan residing abroad may apply to a consulate or the consular section of an Embassy of the Republic of Kazakhstan, where a simplified form of the certificate is issued. This simplified certificate cannot be apostilled or legalized.

The certificate is issued in two formats:

  • Electronic — for use within Kazakhstan. It is issued through the eGov.kz portal and the eGov Mobile app within 5–15 minutes (up to 1 business day)
  • Paper with an official seal — for presentation abroad. It can be obtained with an apostille under the “one application” principle (a comprehensive service taking 8 business days)
Required documents:
  • A notarized power of attorney (if issued abroad, it must be apostilled and accompanied by a notarized translation into Kazakh or Russian)
  • A copy of an identity document or passport
  • The applicant's IIN (mandatory — the certificate cannot be issued without it)
  • An application in the prescribed form
  • Documents confirming a change of surname — marriage, divorce, or name change certificates (if the surname has been changed)
Police Clearance Certificate from Kazakhstan

Educational documents

Foreign educational documents only carry the same legal value as Kazakhstan documents if they are exempt from legalization or have undergone the necessary legalization process. Documents from countries with bilateral agreements with kazakhstan are fully exempt from legalization. Documents from countries that are part of the Hague Convention of 1961 undergo a simplified procedure called apostille. If neither countries are part of the convention or have bilateral agreements they undergo consular legalization

Conclusion

We have prepared a concise table summarizing the key information about each document that can be procured in the Republic of Kazakhstan. This makes it easy to understand what exactly you will receive.

Document What It Contains Who Can Obtain It Documents Required for Procurement
Birth Certificate The child's full name, date and place of birth; the child's IIN; the date of preparation and number of the civil status record; the parents' full names, citizenship, and nationality (if indicated); the name of the registration authority; the place and date of issue of the certificate. The document holder, parents or legal guardians (for minors and persons under guardianship), close relatives (for deceased persons), or third parties acting under a notarized power of attorney. A notarized power of attorney, a copy of an identity document, the applicant's IIN, and a document confirming the family relationship or legal representation.
Death Certificate The deceased person's full name, date and place of birth, citizenship, date, time and place of death; the date of preparation and number of the civil status record; the place and date of state registration. A close living relative in person or their representative acting under a notarized power of attorney. A notarized power of attorney from the closest living relative (with an apostille and translation if issued abroad), a copy of an identity document, the applicant's IIN, and documents confirming the applicant's relationship to the deceased.
Name Change Certificate The person's full name before and after the change, date and place of birth, citizenship, and nationality (if indicated); IIN; the date of preparation and number of the civil status record; the place and date of state registration of the name change. The document holder in person or their representative acting under a notarized power of attorney. A notarized power of attorney (with an apostille and translation if the document holder is abroad), a copy of an identity document, and the applicant's IIN.
Marriage Certificate Full name before marriage, date and place of birth, citizenship and nationality (if indicated) of each spouse; date of marriage; date and number of the civil status record; information on the spouses' choice of surname; place and date of state registration; series and number of the certificate. Either spouse personally or their representative under a notarized power of attorney issued by one of the spouses. Notarized power of attorney (with an apostille and translation if the applicant is abroad), a copy of the identity document, and the applicant's IIN.
Divorce Certificate Full names before and after divorce, dates of birth, citizenship and nationality of the spouses; grounds for divorce (application to the civil registry office or court decision); date of termination of the marriage; date and number of the civil status record; place and date of registration; details of the recipient. Either former spouse personally or their representative under a notarized power of attorney issued by one of them. Notarized power of attorney (with an apostille and translation if the applicant is abroad), a copy of the identity document, and the applicant's IIN.
Adoption Certificate Full name, date and place of birth of the child; full names, dates of birth, citizenship and nationality (if indicated) of the adoptive parents; date and number of the adoption record; place and date of state registration of the adoption. Only the adoptive parent. A duplicate is not issued to the adopted person or their representative acting under a power of attorney. Identity document of the adoptive parent and the adoptive parent's IIN.
Paternity Establishment Certificate Full name, date and place of birth, citizenship and nationality of the person recognized as the father; the child's full name before and after establishment of paternity, date and place of birth; full name, date and place of birth, citizenship and nationality of the child's mother; date and number of the paternity establishment record; place and date of registration. Only a parent. A duplicate is not issued to the child or their representative acting under a power of attorney. Identity document of the parent and the applicant's IIN.
Certificate of Legal Capacity to Marry Full name, date and place of birth, citizenship and IIN of the person being checked; information on the absence or existence of a civil status record of marriage registration in the Republic of Kazakhstan; the period covered by the check (from the age of 16). The citizen personally or their representative under a notarized power of attorney. The certificate is most commonly required for marriage registration abroad. Notarized power of attorney (with an apostille and translation if the applicant is abroad), a copy of the identity document, the applicant's IIN, and a divorce certificate or spouse's death certificate if the applicant previously had a marriage registered outside Kazakhstan.
Certificate of Criminal Record Information from the records maintained by the Committee on Legal Statistics and Special Records of the Prosecutor General's Office of the Republic of Kazakhstan concerning the presence or absence of outstanding convictions and criminal prosecution. The certificate is issued in Kazakh or Russian. Citizens of Kazakhstan, foreign nationals and stateless persons who have an IIN may apply personally or through a representative under a notarized power of attorney. Citizens of Kazakhstan abroad may apply to a consulate or consular section of an Embassy of the Republic of Kazakhstan for a simplified form of the certificate. Notarized power of attorney (with an apostille and translation if the applicant is abroad), a copy of the identity document, the applicant's IIN, an application, and documents confirming a change of surname, if applicable.

What will you receive as a result?

  • The requested document
  • Notification that the requested document is unavailable
  • Refusal to provide the document retrieval service

What are the reasons for refusal to retrieve documents?

  • The application for retrieval of the document is illegible
  • The application does not contain the required information about the requested document
  • Failure to provide the required documents
  • An international treaty establishes a different procedure for retrieving documents, or the government authority does not have the powers required by law to retrieve the document

Apostille and consular legalization of documents in Kazakhstan

Under the Hague Convention to which Kazakhstan is a party, documents issued by government authorities of one Contracting State are valid in another Contracting State without consular legalization, provided that they bear an apostille. You can order an apostille for copies and duplicates of documents issued in Kazakhstan from us. As a rule, the apostille process takes approximately two weeks.

If the document is to be used in a country that does not recognize the Hague Convention, such as China, the UAE or other non-Contracting States, the document must undergo consular legalization.

Notarized translation of documents from Kazakhstan

Copies and duplicates of civil status documents can be translated into Russian or another language by a sworn translator in Kazakhstan, or the translation can be completed in the destination country. Schmidt & Schmidt provides translation services for civil status documents, including subsequent certification. The cost is calculated based on the volume of the specific document.

Procurement, apostille and consular legalisation in all 20 regions of the Republic of Kazakhstan

We offer professional apostille, consular legalisation, and document retrieval (re-issuance) services across all 17 regions and 3 cities of national significance in Kazakhstan.


Apostille Abai Region

Abai Region

Apostille Akmola Region

Akmola Region

Apostille Aktobe Region

Aktobe Region

Apostille Almaty

Almaty

Apostille Almaty Region

Almaty Region

Apostille Astana

Astana

Apostille Atyrau Region

Atyrau Region

Apostille East Kazakhstan Region

East Kazakhstan Region

Apostille Jambyl Region

Jambyl Region

Apostille Jetisu Region

Jetisu Region

Apostille Karaganda Region

Karaganda Region

Apostille Kostanay Region

Kostanay Region

Apostille Kyzylorda Region

Kyzylorda Region

Apostille Mangystau Region

Mangystau Region

Apostille North Kazakhstan Region

North Kazakhstan Region

Apostille Pavlodar Region

Pavlodar Region

Apostille Shymkent

Shymkent

Apostille Turkistan Region

Turkistan Region

Apostille Ulytau Region

Ulytau Region

Apostille West Kazakhstan Region

West Kazakhstan Region

updated: 18 August 2026

Price of apostille and consular legalization of documents from abroad

We offer a wide range of services related to the legalization of documents to suit your needs. If you have a tight budget or need to have your documents legalized in record time, we can find a suitable solution. The deadline begins with the receipt of your documents.

Document procurement

Procurement of a document from abroad

The service includes:

  • Official fees
Processing time: from 14 working days

from 142,80€

incl. German VAT 19%

Price excl. VAT from 120€

Indicative minimum price. Final price subject to review.

Request Quote
Popular

Apostille and consular legalization

Apostille or consular legalization for a document from abroad

The service includes:

  • Service fees
  • Consular fees
Processing time: from 7 working days

from 166,60€

incl. German VAT 19%

Price excl. VAT from 140€

Indicative minimum price. Final price subject to review.

Request Quote

Certified translation

Certified translation of documents into a foreign language

Processing time: from 2 working days

from 71,40€

incl. German VAT 19%

Price excl. VAT from 60€

Indicative minimum price. Final price subject to review.

Request Quote

Express delivery of documents with apostille from abroad is charged separately according to the rates of delivery services.

⚠️ Important Pricing Information. The prices listed below do not constitute a binding offer (invitation to treat) and are provided for informational purposes only. These represent minimum prices for standard services under optimal conditions. A binding quotation with detailed pricing will be issued upon review of your documents and individual order confirmation per § 5.1 of our Terms and Conditions.

Order procurement of documents

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03 August 2026

Sehr kompetente Team. Ich war sehr überrascht, dass Sie im meinen Fall schnel und gut alles Erledigen. Vielen Dank für Ihre Arbeit und ich werde weiter Smid&Schmid empfehle.

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30 July 2026

Sehr geehrtes Schmidt&Schmidt Team,
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5Star

27 July 2026

It was a wonderful experience.
Superfast and reliable.
Thanks for your assistance 👍 …

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What is document procurement?

In our video, we tell you what is the retrieval of documents, in what cases it is required, what methods of retrieval of documents exist in different countries of the world and what documents are required for this.

If you need to request a duplicate of a document issued in a foreign country, please contact Schmidt & Schmidt.

We provide document recovery services in more than 100 countries around the world.

Apostille and consular Legalization of foreign documents

Apostille and legalization

All documents have to be legalized for use abroad. The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents unites 115 countries of the world and allows the simplified legalization procedure in the form of apostilling. Documents certified with an apostille gain legal force in all Convention member states after certified translation.

Today there are 115 countries that have ratified the Convention. Schmidt & Schmidt offers help with legalization and apostilling of official documents, that might be needed in courts or for notaries.

Order an apostille!
Certified translation

Certified translation

When foreign documents have to be presented to local authorities, a certified translation is required. These documents therefore must be translated and signed by a sworn translator and then certified by a notary, court or any other authority.

We work with qualified sworn translators and offer you certified translations of various documents such as contracts, extracts from commercial registers, court decisions and certificates into various languages.

The certified translations we offer will be recognized in more than 100 countries.

Order a certified translation!

Why clients choose us

Remote Document Retrieval

We help you obtain new documents without having to travel abroad.

Express Delivery via DHL Express

Documents with an apostille will be delivered in the shortest time possible with express mail.

Convenient Payment Methods

When ordering documents with an apostille, you can make payments via bank transfer, credit card, or PayPal.

Document Apostille

You can order an apostille for copies or duplicates of documents from us.

Certified Translations

We offer notarized translations of documents from English to Russian or other languages.

Complete Financial Reporting Package

You will receive all the necessary documents for VAT accounting, including: invoice, statement of work, and completion certificate.

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News

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Apostille, legalization and recognition of Belarusian diplomas

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How to apostille documents from the USSR?

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Polina Kalacheva
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Our team

Alexej Schmidt

Alexej Schmidt

Managing partner
Andrej Schmidt

Andrej Schmidt

Managing partner and head of marketing and distribution department
Dr. Olga Kylina, LL.M.

Dr. Olga Kylina, LL.M.

Senior consultant, head of legal services department
Marina Weger

Marina Weger

Senior consultant
Valeria Nikolaeva

Valeria Nikolaeva

Senior consultant
Anna Khan

Anna Khan

Senior consultant

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