Schmidt & Schmidt offers the legalization of documents from Russia by apostille.
Russia has joined the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents in the year 1992. Therefore no diplomatic authentication or legalization of documents from Russia is required for the legal communication with another member state of the Convention. The documents only need to be attested by an apostille certificate with an "apostille" stamp on it by the issuing state's authorities in order to be valid in the state of destination.
The apostille is a stamp of rectangular shape. It should be filled in in the official language of the issuing authority. The heading "Apostille (Convention de la Haye du 5 octobre 1961)" written in French is a mandatory requirement for an apostille's validity.
Responsible for issuing the apostille are the following institutions:
- Ministry of Justice
- Ministry of Domestic Affairs
- Ministry of Defense
- Educational Inspectorate
- Archive Offices
The legalization of documents by apostille is performed in Russia on the basis of territorial and administrative subordination. Therefore, documents can be legalized exclusively in the region in which they have been issued. Furthermore, depending on which authority has issued the documents they can only be legalized by certain institutions.
The process of apostille legalization in Russia foresees that the Competent Authority checks and certifies the authenticity of the signature on the underlying public document and the identity of the seal or stamp which the document bears (if any). Afterward, a stamp "apostille" is placed on the reverse side of the original document or a separate sheet and gets affixed to it.
The following documents can be authenticated by apostille:
- Certificates of civil status (certificates of birth, death, marriage and divorce)
- Education documents (school reports, certificates, diplomas)
- Extracts from the commercial register
- Judicial decisions
- Notarially certified copies of documents
- Notarially certified translations
- Further notarial documents (authorizations, last will, declarations)
- Commercial documents legalized by a state organ of registration (articles of incorporation, registration certificates, tax registrations etc.)
Requirements for the documents:
An apostille can be exclusively issued for the original document. Therefore, the latter must be presented in good condition, with all stamps and signatures clear and readable. Furthermore, it must not contain alien markings or labels.
In some cases registries may refuse to legalize a document if it was issued in the USSR. In this case, it is necessary to get a new version of the document.
Exempt from apostillation and consular legalization
According to Art. 13 of the Convention on Legal Assistance and Legal Relations in Civil, Family and Criminal Matters (also called the Minsk Convention), the documents of the participating countries do not require legalization. Russia has been a party to the Minsk Convention since 1994. Other countries that are parties to the Convention are Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Moldova, Tajikistan, Turkmenistan, Uzbekistan, and Ukraine. For these states, an apostille certificate for documents issued in Russia is not required; instead, a notarized translation will suffice.
In addition to the legalization of your documents, we can provide you with high quality translations.
Should you require company information for the court, it needs to be legalized as well. We are therefore offering extracts from the commercial register of Russia including apostillation and translation.
Usually, processing the documents takes us 14 days.
Courier services are charged and invoiced separately according to the courier service’s rates.
You can pay for our services by PayPal, bank transfer or card.
|Service||Price incl. German VAT 19%||Price excl. VAT|
|Apostille for a document from Russia without international shipping||from 166,60 €||from 140,00 €|
|Price for document procurement in Russia||from 202,30 €||from 170,00 €|
|Apostille for a diploma from Russia without international shipping||from 190,60 €||from 160,00 €|