Consular Legalization of foreign documents

Indonesia called on Malaysia to join the Apostille Convention

Indonesia’s Minister of Justice, Supatman Andi Agtas, has called on Malaysia to consider acceding to the Hague Convention of 5 October 1961 abolishing the requirement of legalisation for foreign public documents, also known as the Apostille Convention. This was reported by Indonesia’s news agency Antara

France sets new rules for apostille fees

As part of its ongoing reform of the document legalization process, the French Ministry of Justice has issued an order regulating the fees charged for apostille services. The text of the regulation is available on the Legifrance portal.

Schmidt & Schmidt establishes new office in Shanghai to serve growing needs for document legalization in East Asia

Schmidt & Schmidt is proud to announce the opening of our new office in Shanghai, China, a key move in our global expansion strategy. This office will serve as a hub for East Asia, offering businesses and individuals vital services, including document legalization, commercial information procurement, and professional translation services.

Apostille Convention Enters into Force for Bangladesh

On March 30, 2025, the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (commonly known as the Apostille Convention) entered into force for Bangladesh. This was reported by the Hague Conference on Private International Law.

Everything you need to know about certified translations

Certified translations are translations that are officially recognized for legal or official purposes. A certified translation is performed by a professional translator who guarantees the accuracy and completeness of the translated document. The translator typically provides a signed statement, known as a certification, affirming that the translation is a true and accurate representation of the original document.

What to look out for when choosing a consulting company for Apostille and consular Legalization of Foreign Documents

The apostille is a stamp in the shape of a square. It should be filled in in the official languages of the issuing authority.

The authorities of the Swiss canton of Zurich have published clarifications on the procedures for apostille and consular legalization

The State Chancellery of the canton of Zurich has published current clarifications on the procedure for the legalization of documents for their use abroad on its official portal.

The report of the Hague Conference on Private International Law for the year 2024 has been published

The Permanent Bureau of the Hague Conference on Private International Law (HCCH) has published a report on the activities of the organization in 2024. The report places significant emphasis on the development of document legalization through apostille.

The state of Iowa has switched to a unified certificate for apostille and consular legalization

The U.S. state of Iowa has transitioned to a new "unified" document legalization form for use abroad starting in 2025. This was announced by the official website of the state's Secretary of State.

Legalization of American documents for use in Vietnam will be possible only in the United States from 2025

The U.S. Embassy is ending the practice of issuing affidavits on civil status documents, which allowed American citizens in Vietnam to bypass the consular legalization process, the U.S. Embassy in Vietnam reported on its website.

Australian authorities have updated the conditions for apostille and legalization of documents

In 2024, the Australian Government updated the terms of service for the legalization of documents for use abroad, including through apostille certification. These updates reflect a shift in how the Australian Department of Foreign Affairs and Trade (DFAT) handles document legalization requests, aiming to make the process more efficient while still ensuring the authenticity of documents.

Azerbaijan prepares automated consular legalization system

Azerbaijan is set to introduce an automated consular legalization system, part of the country’s broader digitalization efforts aimed at streamlining government services. This initiative will simplify the legalization process for documents to be used internationally, reducing bureaucratic delays and making the procedure more efficient for citizens and businesses. The new system is expected to allow applicants to submit and track their documents electronically, aligning Azerbaijan with international standards for document verification and legalization.

The Chinese government has issued clarifications on apostille and consular legalization

The State Council of the People's Republic of China (also known as the Central People's Government of the PRC) has posted a section on its official portal dedicated to apostille and consular legalization of documents.

Cuban authorities break consular legalization records and discuss the introduction of apostilization

More than 1.2 million documents have undergone consular legalization in Cuba in 2024. This is an important historical milestone, says the Minister of Foreign Affairs of the Republic, Bruno Rodríguez Parrilla, writes the CubaHeadlines publication.

Bangladesh has joined the Apostille Convention

The authorities of the People's Republic of Bangladesh officially deposited their instruments of accession to the Convention of 5 October 1961 for the Abolition of the Requirement of Legalization for Foreign Public Documents, also known as the Apostille Convention, with the Hague Conference on Private International Law (HCCH) on July 29, 2024. The official website of the Hague Conference reports this.

Ecuador Prepares to Launch Electronic Apostille for Documents

The Ecuadorian authorities have announced that they are starting to carry out apostille and consular legalization procedures for documents digitally. The Ministry of Foreign Affairs and Human Mobility of the Republic is handling this issue. The department has distributed the corresponding statement in the media.

Pakistan Foreign Ministry changes procedure for certifying documents with apostille

The Pakistani Foreign Ministry is making fundamental changes to the apostille system. According to the SAMAA portal, this is being done in order to "fight the agent mafia."

Russia has adopted a law on consular legalization and request for documents

Russian President Vladimir Putin signed the Federal Law of the Russian Federation “On the legalization of Russian and foreign official documents and on the requisition of personal documents.” A message about this was posted on the official website of the head of state. Previously, the law was adopted by State Duma deputies and approved by the Federation Council of the Russian Federation. One of the fundamental innovations of the law will be the abolition of the ban on the export of certain personal documents of citizens from the country, which has been in force since Soviet times.

In Ukraine, the services of civil registry offices, notaries and justice authorities will be available only with an updated military ID

Before receiving government services falling under the responsibility of the Ministry of Justice of Ukraine, local citizens of military age will have to report to the military registration and enlistment office.

The Apostille Convention has entered into force for Rwanda

On 5 June 2024, the Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents, also known as the Apostille Convention, came into force for Rwanda.

The Government of Bangladesh has decided to accede to the Apostille Convention

The Bangladesh Cabinet formally approved the state's accession to the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents of 5 October 1961 (also known as the Apostille Convention).

Ukrainian authorities commented on the suspension of providing consular services to men of conscription age

The head of the Ukrainian Foreign Ministry, Dmytro Kuleba, has confirmed that he was the one who ordered to limit consular services for Ukrainians abroad.

The Apostille Convention has entered into force for Canada

On 11 January 2024, the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents, also known as the Apostille Convention, entered into force for Canada.

Canadian authorities announced the entry into force of the Apostille Convention on its territory

The Government of Canada has announced that starting from the January 11. 2024 official documents in Canada will be subject to apostille.

The Apostille Convention has entered into force for mainland China

China joined the Hague Conference in 1987, but for a long time did not ratify the Apostille Convention, being the largest country in the world without the simplified document legalization procedure. Now everything has changed.

Legalization and recognition of diplomas in Japan

The system in Japan for foreign-educated individuals seeking admission to educational institutions reflects flexibility in acknowledging diverse educational backgrounds while maintaining standards

Apostille, consular legalization and recognition of educational degrees issued in Ukraine

The recognition of educational documents issued in Ukraine is an important step for individuals who intend to utilize their qualifications in Europe and the United States. Certain procedures such as apostille, legalization, and recognition need to be carried out to ensure the recognition of Ukrainian diplomas in other countries.

Canada joins the Apostille Convention

On May 12, 2023, Canadian authorities officially deposited with the Hague Conference on Private International Law (HCCH) the instruments of accession to the Convention of October 5, 1961 Abolishing the Requirement of Legalization for Foreign Public Documents, also known as the Apostille Convention.

Apostille, legalization and recognition of degrees issued in Spain

Apostille, legalization and recognition of diplomas issued in Spain

Degrees, certificates and other educational documents issued in Spain have no legal force abroad. Therefore, an apostille may be required in a number of cases, most notably when enrolling in graduate or post-graduate studies.

Apostille, legalization and recognition of degrees issued in Switzerland

Degrees, certificates and other educational documents issued in Switzerland have no legal force abroad. Therefore, an apostille may be required in a number of cases, most notably when enrolling in graduate or post-graduate studies.

The Apostille Convention entered into force in Senegal

On March 23, 2023, the Convention of October 5, 1961, abolishing the requirement for legalization of foreign official documents, entered into force for the Republic of Senegal. The corresponding statement is posted on the website of the Hague Conference on Private International Law.

Apostille, legalization and recognition of diplomas issued in Germany

Degrees, certificates and other educational documents issued in Germany have no legal force abroad. Therefore, an apostille may be required in a number of cases, most notably when enrolling in graduate or post-graduate studies.

Apostille, legalization and recognition of degrees issued in France

Degrees, certificates and other educational documents issued in France have no legal force abroad. Therefore, an apostille may be required in a number of cases, most notably when enrolling in graduate or post-graduate studies.

China acceded to the Hague Apostille Convention

The Chinese government formally deposited its instrument of accession to the Convention Abolishing the Requirement of Legalisation for Foreign Public Documents, also known as the Apostille Convention, with the Hague Conference on Private International Law (HCCH) on 5 October 1961.

Apostille, legalization and recognition of education documents issued in the USA

Certificates, degree and other educational documents issued in the USA have no official legal validity outside the country. Therefore, an apostille may be required in a number of cases, especially when enrolling in undergraduate or postgraduate studies.

The five most common mistakes when translating documents for use abroad

Translation of official documents for use abroad may at first seem like a simple and uncomplicated procedure. After all, there are many translation agencies in almost every country. But it is not that simple, and therefore we are often contacted by people who have already tried to translate documents on their own, lost time and money, and eventually have to do everything in a proper way.

What should you know about the legalisation of medical documents?

Nowadays, the need to legalise medical documents is becoming more and more frequent. This may be required in various situations: for example, when arranging treatment in a foreign clinic or explaining the reasons for absence at your workplace, also when confirming satisfactory state of health for admission to higher education institution or signing an employment contract.

Austria has closed access to the Register of beneficiaries following an EU Court of Justice decision

The Austrian government has restricted public access to the Registry of beneficial owners of companies.

What should be taken into account when enrolling a child in a foreign school?

Question about enrolling children in a foreign school is very relevant nowadays. The reasons for sending a child to study abroad may vary. In some cases, this is due to the parents moving to another country, in other cases – to broaden the children’s horizons and give them the opportunity to study certain subjects deeper. In addition, many parents consider studying abroad as a good way to give their children language practice.

Childbirth abroad: what should be taken into account?

Getting a baby is always a wonderful joyful moment, and it’s very important not to overshadow it with any legal problems. Moreover, in many countries the registration of a newborn is a rather complicated bureaucratic procedure.
So what should you start with?

Studying abroad: what should you pay attention to?

Today the world is getting smaller and opening up new possibilities for us. Every year, more and more people are getting college degrees away from home. What should be considered when studying abroad?

Legalization of commercial documents

Those who are just starting out in foreign trade are often faced with an unexpected problem - the impossibility of legalization of commercial documents for use abroad through the apostille or consular legalization. What can be done if the business partners expect the submission of officially certified documents?

What to do if the application for an apostille has been rejected?

The legalization of documents with the apostille is an alternative procedure in many situations. But unfortunately it sometimes happens that the authorized authorities refuse to affix an apostille.

Apostille and consular authentication: differences and features of the application

What do we need – an apostille or consular legalization? What is the difference between apostille and consular legalization? Why can't I just apostille my documents when traveling to China? And above all: Why do I need all this anyway?

Wedding abroad: What should you look out for with documents?

Nowadays, many people want something out of the ordinary, and that is why couples often prefer to get married abroad. Incidentally, this does not only apply to couples in which one of the partners is a citizen of another country. Many people want to break out of everyday life and swear an oath of eternal love to the sound of the waves on one of the Mediterranean islands or the sound of the north wind on a glacier in Greenland.

Why not save money with a certified translation?

Our customers often do not know whether it is worth preparing an official, certified translation for their documents for use abroad.

How to get an apostille if the original document is lost?

Unfortunately, quite often people lose documents, including those with apostille. Therefore, customers regularly contact us with the question, what should they do in this case?

The approach depends on the location and circumstances of the document loss. It is easiest if it is lost on the territory of the issuing country, it is a little more difficult if it is abroad, especially if you do not have the opportunity to collect it. But don't worry, this is almost always a solvable problem.

Is it possible to get an apostille on a document for two countries at the same time?

Very often the question is asked, if it is possible to get apostille on one document for two countries at the same time?

Senegal has joined the Apostille Convention

On July 22, 2022, the Hague Conference on Private International Law issued a press release stating that Senegal deposited an instrument of accession to the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents.

Senegal has joined the Apostille Convention

The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents of October 5, 1961 was officially signed in Senegal.

El Salvador introduces e-Apostille

At the plenary session, the El Salvador Legislative Assembly passed the law on the use of the Electronic Apostille (e-Apostille).

The Indonesian authorities emphasized that the introduction of the apostille is important for improving the business climate

The Consulate General of Indonesia in San Francisco hosted an international virtual forum “Consular Talks”.

In Saudi Arabia it will be possible to apply for an apostille

Saudi Arabia is now a party to the 1961 Hague Convention. The Convention is also known as the Apostille Convention.

Our Turkish website is online!

Schmidt & Schmidt has launched the Turkish version of the website to thereby consult customers from Turkey in their native language and to participate in the Turkish business life.

Turkey, with its geopolitical position and dynamic demographic structure, is one of the countries that has been the heart of trade for years. Turkey's fertile lands, constantly developing industry and location in both Asia and Europe have always made it a magnet for people all around the globe.

Processing of orders in Kazakhstan

Dear customers,

As you probably already know, political unrest broke out in Kazakhstan in early January after New Year's Eve, some of which resulted in outbreaks of violence and military actions.

Currently, curfew has been imposed on a number of settlements on the territory and the work of government agencies, delivery services and other services have been suspended.

France will change the order of legalization and apostille of documents

With a new decree, the Government of France is reforming the procedure for consular legalization of documents and affixing apostille, significantly expanding the powers of the notary.

Indonesia ratified the Hague Convention

On January 5, 2021, Presidential Decree No. 2 on the ratification of the Hague Convention came into force in Indonesia. It means that the legalization of foreign public documents is no longer necessary.

End of the VAT reduction

The 3% reduction of VAT to 16% introduced by the German government as part of the economic stimulus package to combat economic damage caused by the Corona crisis will end at the end of this year.

Russia to introduce electronic apostilles

On August 6, 2020, the Ministry of Justice of the Russian Federation submitted a draft resolution of the Government of the Russian Federation for public discussion, which stipulates the possibility of the use of electronic apostilles on Russian official documents.