Schmidt & Schmidt provides extracts from the commercial register of Netherlands with a translation and an apostille.
The commercial register of the Netherlands is administered by the Dutch Chamber of Commerce (Kamer van Koophandel), as authorised by the Business Register Act.
The commercial register of the Netherlands is a state information source that keeps records of all business entities and makes them available to the public.
Contents of the register:
- Individual entrepreneurs
- Commercial companies
- Associations
- Funds
- Freelancers (“Free professions”) (lawyers, doctors, artists, etc.)
- Household cooperatives
- Religious organisations
- Governmental institutions
The commercial register of the Netherlands was introduced in 1920 and currently exists in the electronic form. Today there are more than 2 million entries in the register.
Joint-stock and limited liability companies in the Netherlands are obliged to submit, inter alia, their annual financial statements and balance sheets. This applies to more than 600 000 businesses. About 30 000 largest companies also disclose their profits and losses reports.
An extract from the commercial register of the Netherlands can be used in order to:
- Obtain detailed information about potential business partners
- Negotiate foreign trade agreements
- Register legal entities with foreign participation
- Apply for work visas to the Netherlands
- File legal claims
An extract is provided in the form of a PDF-file with a translation. Original documents can be sent by post, in a notarised or apostilled form.
Cureent extract is an official document that contains up-to-date information about a company registered in the Netherlands. This is a main document that confirms the legal status of a company, similar to a Certificate of Registration. This extract can be apostilled.
Cureent extract from commercial register of the Netherlands contains the following information:
- Full legal name
- Type of business
- Legal address
- Contact information
- Main activity
- Registered capital
- Board members
- Company’s branches
- Accounting statements and balance sheets
NB: Information about some companies may be unavailable, or available for a fee.
Inquiries are processed from 30 minutes.
| Service | Price incl. German VAT 19% | Price excl. VAT |
|---|---|---|
| Price for an Electronic Extract | from 23,80 € | from 20,00 € |
| Price for an Extract with Apostille without international shipping | from 297,50 € | from 250,00 € |
Historical extract contains information valid at a certain period of company’s history, as well as the record of changes, eg. name, address, type of business and management.
This document is not subject to legalization.
Inquiries are processed from 30 minutes.
| Service | Price incl. German VAT 19% | Price excl. VAT |
|---|---|---|
| Price for an Electronic Extract | from 23,80 € | from 20,00 € |
| Price for an Extract with Apostille without international shipping | from 297,50 € | from 250,00 € |
Annual report from commercial register of the Netherlands
| Service | Price incl. German VAT 19% | Price excl. VAT |
|---|---|---|
| Price for an Electronic Extract | from 23,80 € | from 20,00 € |
| Price for an Extract with Apostille without international shipping | from 297,50 € | from 250,00 € |
List of submitted documents from commercial register of the Netherlands.
List of submitted documents is not subject to legalization.
Inquiries are processed from 30 minutes.
| Service | Price incl. German VAT 19% | Price excl. VAT |
|---|---|---|
| Price for an Electronic Extract | from 23,80 € | from 20,00 € |
| Price for an Extract with Apostille without international shipping | from 297,50 € | from 250,00 € |
Corporate documents contain company’s charter, memorandum of association, merger or division acts, and amendments to these documents.
Inquiries are processed from 30 minutes.
| Service | Price incl. German VAT 19% | Price excl. VAT |
|---|---|---|
| Price for an Electronic Extract | from 23,80 € | from 20,00 € |
| Price for an Extract with Apostille without international shipping | from 297,50 € | from 250,00 € |
An extract from the register of beneficiaries contains the following data::
- Company name
- Registration number
- Company type
- Name of the beneficial owners
- Place and date of birth
- Share in the company
Inquiries are processed from 30 minutes.
| Service | Price incl. German VAT 19% | Price excl. VAT |
|---|---|---|
| Price for an Electronic Extract | from 23,80 € | from 20,00 € |
| Price for an Extract with Apostille without international shipping | from 297,50 € | from 250,00 € |
To get a required document, we will need the following information about a company:
- Full legal name
- Incomplete name with full legal address
- ID number
Main types of businesses in the Netherlands
Legal entities:
NV (Naamloze vennootschap) – joint-stock company
BV (Besloten vennootschap) – limited liability company
Stichting – trust fund
Unincorporated:
Eenmanszaak – individual entrepreneur
Mij. (Maatschap) – unlimited partnership
VOF (Vennootschap onder firma) – registered partnership
CV (Commanditaire vennootschap) – limited partnership
CVoA (Commanditaire vennootschap op aandelen) – joint-stock partnership in commendam
We provide extracts from the register in strict compliance with the legislation of the Kingdom of the Netherlands and the General Data Protection Regulation.
Inquiries are processed within one working day. Courier delivery of apostilled documents is paid separately by courier service tariffs.
You can order free preliminary availability check of required information on our website.
Netherlands register of beneficiaries
On June 23, 2020, the Netherlands Parliament adopted Law No. 35179 on the introduction of a centralized register of beneficiaries. The Netherlands was required to establish a register of company beneficiaries under EU Directive 2015/849 (4AMLD) back in 2017, but they fulfilled the order only three years later.
Some data from the registry will be made publicly available. The Fifth EU Anti-Money Laundering Directive (5AMLD) required the Netherlands and other EU countries to introduce registers of beneficiaries of trusts by the end of January 2020. The AML5D extends the applicable provisions of the previous EU directives on trusts. For example, the obligation to register information has been expanded to no longer apply only to "express trusts".
In the case of trusts and foundations, there is no concept of a "minimum threshold of control" from which an individual will be recognized as a "disclosed" beneficiary. That is, all beneficiaries will be indicated, and not only those who own 25% of the shares, as in the case of companies.
Apostille for extracts from commercial register of the Netherlands
Netherlands acceded to the The Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents on 9 August 1965.
Therefore, the documents issued in the Netherlands are subject to a simplified apostilling procedure, thus the documents gain full legal value in Convention member states after certified translation.
Apostilling usually takes about two weeks.
In addition, you can order certified translation from Dutch.
