Apostille from Ukraine

Schmidt & Schmidt offers the legalization of documents from Ukraine by apostille.

The Ukraine has joined the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents in the year 2003. Therefore no diplomatic authentication or legalization of documents from Ukraine is required for the legal communication with another member state of the convention. The documents only need to be stamped with an "apostille" by the issuing state's authorities in order to be valid in the state of destination.

Responsible for issuing the apostille are the following institutions:

  • Ministry of Justice for judicial documents
  • Ministry of Education for official documents issued by educational institutions
  • Ministry of Foreign Affairs for all other documents

An apostille is a stamp of rectangular shape. The heading "Apostille (Convention de La Haye du 5 octobre 1961)" must be in French.

Apostille from Ukraine

The following documents can be authenticated by apostille:

  • Certificates of civil status (certificates of birth, death, marriage and divorce)
  • Education documents (school reports, certificates, diplomas)
  • Trade register excerpts
  • Judicial decisions
  • Notarially certified copies of documents
  • Notarially certified translations
  • Further notarial documents (authorizations, last will, declarations)
  • Commercial documents legalized by a state organ of registration (articles of incorporation, registration certificates, tax registrations etc.)

Since August 13, 2014, the following documents can be apostilled as well:

  • Identity card
  • Workbooks
  • Draft card
  • Vehicle registration document

Only original documents or notarially certified copies issued by public authorities can be apostilled.

Requirements for the documents:

  • An apostille can be issued exclusively on an original document. Hereby, the latter must be in an apparent good condition, all stamps and signatures have to be clear and readable. Furthermore, it must not contain alien marking and labels.
  • Birth certificates must not be laminated. If yours is laminated, the apostille can only be issued on a notarially certified copy. In this case, the apostille does not legalize the document itself but the copy. Germany, Austrian and Scandinavian countries only accept original documents. Therefore, inform yourself in advance, if only the original or also the legalized copy is accepted.
  • Birth certificates, issued before 2003, can not be legalized by apostille. You have to apply for a new one at the registry responsible. The new document is normally issued within a week. Only then, the apostille can be issued.
    We will help you with obtaining a new birth certificate. We can obtain documents from every city.
  • Important! Currently, Ukraine does not issue apostilles for documents that have been issued after August 11, 2014 on Crimea.

Additional services

In addition to the legalization of your documents, we can provide you with high quality translations.

If you want to bring company information before the court, it needs to be legalised as well. We are therefore offering extracts from the commercial register of Ukraine including apostille and translation.

Your benefits:

  • No registration or subscription
  • Fast and reliable processing
  • Payment by invoice

Schmidt & Schmidt guarantees the highest quality and reliability. We render all of our services in strict compliance with the applicable data protection laws. Our specialists are well-equipped and thoroughly acquainted with their tasks.

Working with us is easy and convenient!

Usually, processing the documents takes us 14 days.

Courier services are charged and invoiced separately according to the courier service’s rates.

You can pay for our services by PayPal, bank transfer or card.


Service Price incl. German VAT 19% Price excl. VAT
Price for an apostille for a document from Ukraine without international shipping from 130,90 € from 110,00 €
Price for the provision of a new document from Ukraine from 154,70 € from 130,00 €

Do you have any questions about the offer? Contact us and arrange a free of charge consultation!

In our video we are explaining what an apostille is and where to apply for it. Schmidt & Schmidt will assist you with all issues concerning the apostille.

Legalization of a document is a process, which allows to legitimate the document issued in one country for its usage in another.

It means, if you want to submit a document, issued in one country, to authorities in a target country, the document must primarily prove its authenticity. Legalization confirms the authority of the issuing official as well as an authenticity of his signature and seal.

Legalization is needed for official non-commercial documents.

There are following procedures of legalization of documents:

  • Consular legalization
  • Apostille (a simplified procedure of legalization)
  • Legalization of documents by the Chamber of Commerce and Industry

Consular legalization applies to countries, that have not signed the Hague Convention of 1961, which implemented a law about the procedure of apostille (a lot of European countries are member states of this convention).

Legalization of documents through the Chamber of Commerce is carried out in relation to commercial documents (contracts, invoices etc).

No, not always. In some cases, countries can make bi- or multilateral agreements that completely revoke legalization of documents for their recognition in the member countries.

For example, a CIEC convention from 1976 or bilateral treaties between Germany and Belgium, Denmark, France, Greece, Italy, Luxemburg, Austria and Switzerland.

Answers on the frequently asked questions about Legalization and Apostille
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